14/09/2001

Government of Punjab

Department of Revenue & Rehabilitation

(Stamp & Registration Branch)

To

1. All the Commissioners of Divisions

2. All the Collectors (Deputy Commissioners)

In the State.

Memo No. 22/1/88-ST-VI/3646

Chandigarh, dated the 14/9/2001

Subject: Embossing of documents.

The general public was acquainted with the broad requirements for embossment of documents executed out of India before being presented in the office of the Financial Commissioner Revenue or of the Divisional Commissioners, vide Punjab Government Memo No. 22/1/88-ST-VI/2978, dated 20/5/1988 and No. 22/1/188-ST-VI/4345, dated 10/8/1989. These are again summarized as under :

(i) Full address of the executant.

(ii) Full address of the person in whose favour the documents are to be executed.

(iii) The place of property or the place where the powers to be delegated through that document, are be exercised.

(iv) Clear date should be mentioned in the document at the time of its execution.

(v) The document should be duly signed by the executant and witnessed by two persons giving their full addresses. This should also be attested by the Notary Public with seal.

(vi) The paper on which the document is executed should be of the same country in which it is executed.

(vii) The document to be embossed would be original and not its photocopy.

(viii) The document should be got embossed within three months of the date of execution at the headquarters or from the office of Commissioners of Divisions.

2. In order to prevent frauds on the persons residing in the foreign countries in the above said matters, it has now been decided that the executant should also be required to fulfil the following requirements in addition to those mentioned in para-1 above :

(i) The executant must mention his passport number in the document and affix his photograph on the relevant document duly attested by the Authority from whom the document is got attested.

(ii) The document should be accompanied with a copy of the passport of the executant up to date duly attested.

(iii) In addition to (i) and (ii) above the special power of attorney and general power of attorney must be got counter-signed from the office of the Indian High Commission or the Embassy of India in that country where it was executed with proper identification and verification by authorised officer before it is presented for embossing the present forgery.

3. You are requested to bring these requirements to the notice of general public also through News Papers and specially the Association of NRIs within your jurisdiction.

Sd/-

Superintendent