ANNEXURE  II

TENDER FORM

CONTROLLER OF STORES, PUNJAB

Instructions to tenderers

 

1. Quotations must be enclosed in a properly sealed envelope addressed to the Controller of Stores, Punjab, by designation and not by name.  The quotations must be superscribed  “Quotations for the supply of ---------------------------------------------------during the year -----------------------------------

as called for in tender notice, dated -----------------------------------------------------“.  The quotations must

reach the Controller of Stores, Punjab, before --------------------------------------------------------a.m./ p.m. of the date mentioned in the tender notice.

 

2. In the event of the quotations being submitted by a firm it must be signed separately by each member thereof, or in the event of the absence of any partner it must be signed on his behalf by a person holding a power-of-attorney authorizing him to do so, or in the case  of a company the quotations should be executed in the manner laid down in the said company’s Articles of Association.  The signatures on the  quotations should be deemed to be authorised signatures.

 

3. All the columns of the quotation from shall be duly, properly and exhaustively filled in.  The rates and units shall not be over-written.  Quotations shall always be both in the figures and words.  The words “No quotations” should be written across any or all of the items in the schedule for which a tender.

 

4. Any commission in filling the columns of “units” and “rates” shall altogether debar a quotation form being considered.

5. All corrections must be signed by the tenders.

 

6.Samples must be sent of all items quoted for even when specification or description are laid down.  Such samples must be sent freight paid or delivered free to the Controller of Stores, Punjab.  Each sample should, bear a sealed label marked with the tender’s name and address and reference tol the item member in the Schedule.  All instructions regarding the samples specified in the notice should be completed with.  All instructions regarding the samples specified in the notice should be complied with.  All samples except those against accepted quotations must be removed by the supplier on a date to be specified by the Controller of Stores, Punjab, failing which the samples will become the property of Government and no claim, therefore, will be considered.  Loss of samples or damage or wear and tear or injury by testing exposure exposure experiment etc, shall be no ground for compensation in any form.

 

7. A sum of Rs.________________________________ must be deposited as security in to a Government Treasury or Bank pledged to the Additional Controller of Stores, Punjab and the receipt must accompany the tender form without which it will not be considered.  The said amount will be regarded as forfeitable to Government, if any successful tenderer fails with in the time fixed by the Controller of Store, either to sign the contract on terms contained in the invitation for tender, its tender form and quotation form and condition of contract referred do in the invitation of tenders or to pay the additional security referred to in the next clause below :-

 

            (1) National Saving Certificate.

           

(2) Postal Saving Bank’s Pass-Book.

 

(1)                           State Bank’s Call Deposit Receipt or Fixed Receipt.

 

(2)                           Deposit receipts mentioned in item No. 3 tendered by any Scheduled Bank are also accepted.

 

Provided these are countersigned by the Stated Bank of India, whereby the State Bank of India undertakes full responsibility to indemnify this Department, in case of default.  The above deposits can also be accepted if these are countersigned by the Reserve Bank of India against requisite  security furnished by the Scheduled Bank concerned to the Reserve Bank of India and the Reserve Bank of India advises this department that the Deposit Receipt may be accepted.

 

5. Government Treasury (Chalan).

 

8. The successful tenderers may be required to deposit in addition as security for due performance of the contract an amount equal to 10 % of the approximate value of this estimated supply.

 

9. The Controller of Stores, Punjab will have the right of rejecting all or any of the quotations without assigning reasons.

 

10. No tender will be considered unless and until all the documents are property signed. 

 

11. The quotation will be regarded as constituting an offer or offers open to acceptance on whole or in part or parts at the discretion of Controller of Stores, until the __________________________________

 

12. In the event of tender being accepted the quotations will be converted into a contract which will be

converted into a contract which will be government by the conditions in paras 3 to 7 read with these instructions.

 

Read and accepted.

 

 

Signature of the Tenderer/s.

 

I/WE herby quote to supply the goods and materials specified in the under written schedule in the manner in which and within the time specified as set forth in the conditions of contract at paras 3 to 7 at the rates given in the schedule below.  The conditions on paras 3 to 7 will be binding upon me/us in the event of the acceptance of my/our tender. 

 

I/WE herewith enclose deposit receipt for a sum of Rs.  ______________________as security money and should I/WE fail to execute an agreement embodying the said conditions and deposit security; as laid down in the form within 10 days of the acceptance of my/our tender.  I/WE hereby agree that the above sum of security money shall be forfeited to the Controller of Stores, Punjab.

 

SCHEDULE  “A” OF RATES

 

1

2

3

4

5

6

7

SN

General description of stores

I.C. Specification No.

Tenders rate

Unit

Packing

Name of actual manufacturer and country of manufacture

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

            E. & O.E.

           

            All rate for delivery F.O.R. ……………………………………….Dated the …………day of ………….198 ….

 

Signature …………………………………………….

 

Address ………………………………………………………

 

            N. B. Please do not forget to fill in all the above columns.

 

 

SCHEDULE   ‘B’

 

CONDITION OF CONTRACT

 

This contract is to last form ……………….. to …………………….. but in the event of any breach of the agreement at any time on the part of the contractor, the contract may be terminated summarily by the Controller of, Stores,  Punjab without compensation to the contractor.

            Any change in constitution of the firm shall be notified forth with by the contractor in writing to the authority sanctioning the contract and such change shall not relieve any former member of the firm from any liability under the contract.

 

            No new partner/partners shall be accepted into the firm by the contractor in respect of this contract unless he/they agree to abide by all its terms, conditions and deposit with the officer sanctioning the contract a written agreement to this effect.  The contractor’s receipt or acknowledgement or that of any partners subsequently accepted as above shall bind all of them and will be a sufficient discharge for any of the purposes of the contract.

 

2. The contractor will supply nothing but genuine articles, e. g. …………………described in column 2

of Schedule A, from time to time in such quantities as may be entered in the indents sent at the rates set forth in column 3 of Schedule A for use in Offices/Institutions/Departments under the Administrative control of Government of the Punjab  as may be required by the Identing Officers, not mentioned in Schedule C hereto annexed on behalf  of the Government requisition from officers, not mentioned in Schedule C hereto annexed should before compliance be sent in original to the Controller of Stores, Punjab, for instructions and the office concerned advised accordingly.  No guarantee can be given as to the quantity; which will be ordered during this period.  But the purchaser undertakes to order from the contractor all stores as detailed in the Schedule A which he requires to purchase, except that he reserves to himself the right of placing the contract with one or more contractor binds himself not to revoke this contract during the said period.  The quantities of stores given in the tender are approximate, only.

 

3. The articles to be supplied under this contract will be or the quality equal and answerable in every respect to the specifications given in the list accompanying with the tender and approved by the Controller or Stores, Punjab.  The contractor shall be responsible for all complaints as regard the quality.  In case of dispute regarding quality.  In case of dispute regarding quality of articles, the decision of the Controller of Stores, to send samples submitted by the tender/contractor to any laboratory for chemical analysis and the cost thereof will be borne by the Tenderer/Contractor.

 

4. The Controller of Stores, Punjab, may, by notice in writing call upon the contractor to supply additional article to serve as sample, and upon such  notice in writing the contractor shall at his own cost be bound to supply additional samples, such additional samples being in all respects of the same quality as the sample first supplied.

 

5. The contractor will be responsible for damage or loss in transit and replace goods broken or lost within 10 days from the date of notice thereof. 

 

6. Unless when specially ordered otherwise in the order accompanying the indent all goods must be dispatched within 14 days of the receipt of indent by the contractor.

 

7. Conditions as to time for performance whether laid down herein or in any indent shall be always regarded as the essence of the contract.

 

8. The Controller of Stores, Punjab, or the Assistant Controller of Stores, or any of the experts attached to the Industries Department of the Punjab or the Indenting Officer or any other officer or person duly authorised in writing by the Controller of Stores, Punjab, shall have the power to inspect the stores, before, during or after manufacture, collection, dispatch, transit or arrival and to reject the same or any part or portion after the written approval of the Controller of Stores, Punjab, if he or they be not satisfied that the same is equal or according to the sample submitted by the contractor.  The contractor shall not charge or be paid for supplies rejected as above and such supplies shall be removed by the contractor at once and at his expense.  He shall neither claim nor be entitled to payment for any damage that rejected supplies may suffer from any harm whatsoever incidental to a full and proper examination and test of such supplies.  Government shall be under  o liability whatever for rejected supplies and the same will be at the contractor’s risk.  Rejected supplies shall be removed by the contractor within 10 days after notice has been issued to him of such rejection, and failing such removal rejected goods will be at contractor’s risk and Government may charge the  contractor rent for the space occupied by such rejected goods.

 

9. The contractor shall provide without any extra charge all materials, tools, labour and assistance of every kind which the aforesaid officer may consider necessary for any test or examination which he may require to be made on the contractor’s premises and shall pay all cost attendant thereon.  In the  case of stores inspected at maker’s premises and shall pay all cost attendant thereon.  In the case of stores inspected at maker’s premises the maker shall provide all facilities including testing appliances, for making necessary tests other than special test or independent tests.  Failing the facilities at his own premises for making the tests the contractor shall bear the cost of carrying out tests elsewhere.  The contractor shall also provide and deliver free of charge at such place as the aforesaid officer finds it necessary to have the stores tested at the test house or laboratory, expenses incidental to the test shall be borne by the contractor.  On the failure of the contractor to pay the expenses within ten days of the receipt of intimation in this behalf from the Inspecting Officer, the Controller of Stores, shall have the right to deduct the amount from the security deposited by the contractor and if the amount so deducted I not deposited by the contractor and if the amount so deducted is not deposited within 10 days,  the Controller of Stores, may teat the default as a breach of the agreement and proceed under clause (i) of the agreement without further notice.  Further, the aforesaid officer shall have the right to put all articles or materials to such tests as he may think proper for the purpose of ascertaining whether the same are in accordance with the specifications or sealed sample mentioned in the tender and to cut out or off/or destroy a portion not exceeding 2 % from each delivery for such purpose.  The quantity so cut out or off and or destroyed as aforesaid shall be replaced by the contractor free of charge.

 

10. Packing cases, containers, gunny packages, etc. which may be used for purposes of packing and which are delivered with stores will not be returned and paid for unless specially stipulated, and then at contractor’s expense.

 

11. Unless otherwise specified in a requisition, bills for the whole of the goods referred to in each indent in triplicate, will be prepared and submitted by the contractor to the consignee for direct payment under intimation to the Stores Purchase Officer, Punjab.  The full amount will be paid on receipt of stores in good condition after their verification as regards specification, etc.

 

            Should the payment of any bill be not made within three months from the date of its submission, the party to whom the bill was forwarded should be addressed firs.  Failing satisfaction, the matter should be reported to the Controller of Stores, Punjab.  All such complaints should given –

 

(i)                                          the number and date of requisition,

(ii)                                        the designation of the requisitioning officer,

(iii)                                       the designation and address of the consignee.

(iv)                                      the designation and address of the officer to whom the bill was sent by the contractor.

(v)                                        the number of the bill and date on which the bill was sent to the officer mentioned in (iv)above.

(vi)                                      full reference to reminders if issued.

 

 

12.       (i) With every dispatch of goods or material under this contract, invoices, in triplicate, will be prepared by the contractor.  Invoices, in duplicate, are to be sent by the contractor to the Indenting Officer with the quantities or number received duly noted thereon and the third copy to be sent by the contractor to the Controller of Stores, Punjab, for record in his office.

 

            (ii) Railways, Receipt will be forwarded to the consignee immediately after dispatch of stores. Should any demmurage charges be incurred owing to delay on the part of the contractor in forwarding

the railways receipt, the amount of such charges will be deducted from the bill.

 

            (iii) The contractor shall dispatch material “Freight paid” in all cases where their offer is for destination.  In the event of their failure to do so a penalty of 5 % will be charged on the amount paid as freight by the Indenting Officer on their behalf.

 

            (iv) The contractor will send to the Controller of Stores, Punjab quarterly statement of the  goods supplied under this arrangement in the following form :-

 

Name of

  office 

    Indent

     No.

 Name of

articles

Quantity or Number supplied  and to  whom

supplied and where

  Value of

   supplies

  Remarks

 

 

 

 

Rs.

 

 

 

(v) All despatches by rail will be made at Railway Risk at the expense of the Indentor (except by all firm who have quoted rates f. o. r. any place in the Punjab) unless the Indentor gives instructions to dispatch at owner’s risk in which case all responsibility for loss in transit will be with the indentor.

 

This is subject to the condition that the materials are surely packed by the suppliers in sound containers and the consignment is accepted by the carriers without any adverse remarks as to the packing or the condition of the containers.  In case of any adverse remarks, the responsibility with the losses in transit, will rest with the suppliers. 

Subject to those conditions the contractor will not be entitled to charge or be paid for supplies broken, lost or damaged in transit.  The Controller of Stores, Punjab, will be the authority to determine whether or not the breakage, loss or damage was caused through the contractor’s negligence and the decision of the Controller of Stores,  Punjab, or some other officer acting on his behalf shall be final and conclusive against the contract.  Such rejected supplies shall be removed by the contractor at his own expense.

 

(vi) If, during the currency of the contract the specification of any article or articles to be supplied hereunder be charged the contractor shall  continue to comply with demands for the supply of the said article or articles in accordance with the new specifications at a rate to be mutually agreed to in writing at the time of such change and in default of such agreement the contract in so far as it relates to the said article or articles in respect of which no agreement has been arrived at, shall terminate but no such change shall affect the supply of any other articles under the contract or entitle the contractor to any compensation.

 

13. In the event of withdrawal or discontinuance of any article or articles and consequent ceasing of or reduction in demand the contractor shall not be entitled to any compensation, Government will, however, make all reasonable endeavors to give warning of any impending complete withdrawal or of any reduction seriously affecting quantities likely to be required under contract.

 

14. The time for and date of delivery or dispatch stipulated in a supply order shall be deemed to be the essence of the contract and should the contractor fail to deliver or dispatch any consignment with in the period prescribed for such delivery or dispatch, stipulated in the supply order, the delayed consignment will be subject to deemed to 2 % penalty per consignment per month or a part of the month recoverable on the value of the stores supplied.  In case of non-payment by the contractor recovery will be made from his bills or amount of earnest money or security deposited with the Controller of Stores, Punjab, provided also that-

 

(a)                            No recovery of penalty will be made if the delayed supplies are accepted by extending the delivery period either by the Indenting Officer or the Assistant controller or additional Controller of Stores.

(b)                           The Indenting Officer will allow extension up to two weeks on the request of the supplier by recording in writing that the exceptional circumstances were beyond the control of the supplier and there was no loss to Government , but where the delay on the part of the supplier is more than two weeks the matter for extension of delivery period will be referred by the Indenting Officer to the Controller of Stores, Punjab with a certificate that there are genuine reasons for delay on the part of the supplier and that no loss will result to reasons to the Government in case extension will be allowed by the Assistant Controller of Stores on the certificate of Indenting Officer in each individual purchase case exceeding two weeks but up to eight weeks within the financial power delegated to him for the purchase of stores. In all other cases exceeding his financial powers and period of extension exceeding eight weeks the extension will be allowed by the Additional Controller of Stores , up to 24 weeks and up to any financial limit irrespective of purchase powers delegated to him. No further extension will be allowed.   

 

(c)                            On the failure of the supplier to make supply within the extended period on receipt of such information in the office of the Controller of Stores, Punjab, risk purchase at the cost of supplier will be made by the Controller of Stores, Punjab.  The difference of exceeds of cost thus incurred will be recovered from the supplier in a suitable manner, and even from his pending bills, earnest money or security whichever is available.  This procedure will be adopted after sending registered notice to the supplier to supply stores within 15 days.

 

 

15. The contractor acknowledges that he has made himself fully acquainted with all the conditions and circumstances under which the supplies required under the contract will have to be made or furnished and with all the terms,  clauses, conditions, specifications and other details of the contract and the contractor, shall not, plead ignorance of any of those as excuse in case of complaint against or to rejection of supplies tendered by him or with a view either to asking for enhancement of any rates agreed to in the contract or to evading any of his obligations under the contract.

 

16. No payment will be made in advance for any supplies under this contract.

 

17.              (i)Where the suppliers are required to quote on the prescribed tender forms, the following tender fee is fixed :-

 

Estimated value of the order

Cost of tender

(i)Upto Rs.30,000

Rs.10.00

(ii)From Rs.30,001 to Rs.50,000

Rs.15.00

(iii)Above Rs.50,000   

Rs.20.00

 

 

(ii) In the event of the contractor failing duly and properly to fulfil or committing breach of  any of the terms and conditions of this contract or repeatedly supplying goods liable to rejection hereunder or failing, declining, neglecting or delaying to comply with any demand or requisition or otherwise not executing the same in accordance with the terms of this contract, or if the contractor or his agents or employees being guilty of fraud in respect of the contract or any other contract entered into by the contractor or any of his partners or representatives thereof with Government directing, giving, promising or offering any bribes, gratuity, gift, loan, perquisite, reward or advantages pecuniary or otherwise to any person in the employment of Government in any way; relating to such officers or person or persons, office or employment or if the contractor or any of his partners, become insolvent or apply for relief as insolvent debtor or commence any insolvency proceeding or make any compositions with his/their creditors or attempts to do so then without prejudice to Government’s rights and remedies otherwise, Government shall be entitled to terminate this contract forthwith forthwith  forfeit the security and to blacklist the contractor and purchase or procure or arrange from

Government stocks or otherwise at the contractor’s risk and at the absolute direction of the Controller of Stores, Punjab, as regard the manner, place or time of such purchases, such supplies as have not been supplied or have been rejected under this agreement or are required subsequently by Government there under and in cases where issues in replacement are made from Government’s stock or supplies, the cost of value such stocks or supplies together with all incidental charges or expenses, shall be recoverable from the contractor on demand, and the contractor shall not be entitled to benefit from any profit which may; thus accrue to Government. 

 

            The termination of this contract in whole or part under these conditions shall not be affected by the acceptance, meanwhile or subsequently, of supplies accepted or made at any station whether in ignorance of the termination or otherwise.

 

18. If any question, difference or objection whatsoever shall arise in any way connected with or arising out of this instrument or the meaning or operation of any part thereof or the rights, duties or liabilities of either partly than save in so far as the decision of any such matter is hereinbefore provided for and has been so decided, every such matter including whether its decision has been otherwise provided for and/or whether it has finally decided accordingly or whether the contract should be terminated or has been rightly terminated in whole or part and as regards the rights and obligations of the parties as the result of such termination shall be referred and his decision shall be final and binding and where the matter involves a claim the amount if any awarded in such arbitration shall be recoverable in respect of the matter so referred.

 

19. If the price of a  contracted article is controlled by Government, the payment will in no case be made at higher rate than the controlled rate.

 

            IN WITNESS THEREOF the parties have hereunto set their hands on the dates indicated bellow:-

 

1.         (In the case of a Firm)

 

Signed by the above named firm of _____________________through__________________partner of the firm.

 

Date :               Signature.

 

2.         ( In the case of Company)

 

            The seal of the  _____________________Company, Limited, was affixed by virtue of the resolution of the Board No.__________________

 

            Dated _______________the ___________________________

            Day of  _____________198

 

                                                                                    SEAL

 

Dated                                                                           Director’s Signature

Dated                                                                           Secretary’s Signature.

1.         (In either case)

 

            In the presence of (i)  ---

           

(i)                                          Signature

Address :

Description

 

            (ii)        Signature

                        Address

                        Description

 

                        Signed by _________

                                                                                                Signature of ______________

 

Date :                                                                                       on behalf of the Governor of Punjab

 

 

REGULAR FORM SECURITY DEPOSITS PLEADGED TO THE ADDITIONAL

CONTROLLER OF STORES, PUNJAB, CHANDIGARH

 

1. National Savings Certificates.

 

2. Postal Saving Bank’s Pass Book.

           

3. State Bank’s Call Deposit Receipt or Fixed Deposit Receipt.

 

4. Deposit receipts mentioned in item No. 3 tender by any scheduled bank are also accepted provided these are countersigned by the National Bank of India, whereby the State Bank of India undertakes full responsibility to this department in case of default.  The above deposits can also be accepted if these are countersigned by the Reserve Bank of India and the Reserve Bank of India advises this Department that the Deposit Receipt may be accepted.

 

5. Government Treasury Chalan.

 

The contractor/seller hereby declared that the goods/stores/articles sold to the buyer under this contract shall be of the best quality (and workmanship) and shall be strictly in accordance with the specifications and particulars contained/mentioned in the clause ___________________ hereof and the contractor/seller hereby guarantees that the said goods/stores/article would continue to conform to the description and quality aforesaid for a period of _____________________________ days/months form the date of delivery of the said goods /stores/articles to the Purchaser and that notwithstanding the fact that the Purchaser (Inspector) may have inspected and /or approved the goods/stores/articles if during the aforesaid period of _____________________ days/months the said goods/stores/articles be discovered not to conform to the description and quality aforesaid or have deteriorated (and the decision of the Purchaser in that behalf will be final and conclusive).  The purchaser will be entitled to reject the said goods/stores/articles or such portion thereof as may be discovered not to conform to the

Said description and quality.  On such rejection the goods/articles/stores will be at the seller’s risk and all the provisions herein contained relating to rejection of goods, etc., or such portion thereof as is rejected by the Purchaser such damages as may arise by reason of the breach of the condition herein contained.  Nothing herein contained shall prejudice any other right of the Purchaser in that behalf under this contract otherwise.

 

ANNEXURE – III

 

Quotation form

FROM

 

THE CONTROLLER OF STORES, PUNJAB,

CHANDIGARH.

 

To

 

            M/S____________________________

            ___________________________

                       

            Enquiry No. ____________________

 

Dated Chandigarh, the _______________198   .

 

Dar Sirs,

 

            Please quote your lowest rates for the following stores subject to the terms and conditions noted below and on reverse.  Your quotations must reach this office by 2 p.m. on  ____________

at the latest with/without samples.  The quotations must be sent in a sealed cover superscribed as ____________

 

            In case you do not implicity  follow these instructions and all the conditions on reverse quotations may not be considered.

 

            Quotations will be opened on the same day at 8 p.m. in the presence of such tenderers

or duly authorised representatives thereof as may care to attend.

 

 

Serial                Description of Stores                Units                Quantity                       F.O.R

No.

 

 

 

 

 

Yours faithfully.

 

Dealing Clerk

ASSISTANT CONTROLLER OF STORES.

for Controller of Stores, Punjab.

 

TERMS AND CONDITIONS

 

1. All quotations will be deemed to be for F.O.R. Destination useless otherwise specified in the quotation and should include packing and forwarding charges and must not be “ex-godown”.

 “ex-mills”.

 

2. If quoting otherwise than F.O.R. Destination, insurance charges to destination may please be separately stated.

 

3. Unless the goods offered are of recognised popular standard Makes and full specifications have been stated samples bearing stamps, seal and signature must in all cases accompany all quotations for all items quoted for.  It is necessary that samples must reach this office before or at the latest by the due time and date of opening quotations.

 

4. Samples received are not paid for and should be sent freight paid.  Those returnable at suppliers request, arrangement and cost if called for within 60 days from opening date.

 

5. In case where full specifications are not incorporated in the enquiry or where alternative specifications are quoted for the suppliers own specifications should be stated in full for the articles quoted for.  Any illustrative literature available duly stamped and signed should also accompany.

 

6. In all cases the Country of manufacture and unit of measurement must be prominently stated.  The unit should usually be the one stated in the enquiry. 

 

7. All containers will be deemed to be non-returnable, unless when specifically stated otherwise in the quotation. 

 

8.The minimum period of delivery from date of placing the order should be specified.

 

9. All quotations will be deemed valid for at least 30 days from and excluding the date of opening of tenders.

 

10. The approved sample will be sealed and signed in this office immediately by you on the receipt of the order.

 

11. A sufficient number of samples according to the approved pattern for supply of one each to the Indenting Officers and two spares will be supplied by you and got approved from this office in the first instance within_______________ days from the date of issue of this order.  A sample of these will be forwarded to the Indenting Officers for comparing the supply.

 

12.       (i) The inspection of the goods be carried out by the consignee at destination and rejected goods will have to be removed by you within 10 days of despatch of advice from the Indenting Officer, failing which the goods will lie at your risk.

(ii)                                        The rejected goods must be replaced by you within 15 days of the dispatch by the indenting officer of a registered notice intimating that the goods have been rejected failing which the Indenting Officer will be entitled to make risk purchases without any further reference to you.

 

(iii)       If you claim that the goods supplied by you are strictly according to the approved sample you may file an appeal with the Stores Purchase Officer under intimation to the Indenting Officer within 5 days of the receipt of the registered notice from the Indenting Officer.  Where such an appeal has been filed and Indenting Officer will hold the goods with him till the final decision of the Controller of Stores, Punjab.

 

13.       A sum equal to 10 % of the value of the order will be deposited by you as security for due fulfillment or the order pledged in favour of the Stores Purchase Officer, Punjab.  This amount may be deposited in any recognised bank of Government Treasury or Post-Office and the deposit receipt must be sent to this office within a week without prejudice to the other rights and remedies of the Government, the security shall be liable to forfeiture in the event of any breach or non-observance of the terms thereof by the contractors.

 

14.       The supply must be completed satisfactorily within the stipulated period, failing which the Stores Purchase Officer reserves the right to purchase or allow the Indenting Officer to purchase the goods at your risk, provided that where goods are not supplied according to the muster pattern and on account of urgency of the receive payment not at the contract but at the rate fixed by the Controller of Stores, Punjab, with due regard to the quality of the material supplied.

 

15. Your quotations may be accepted in part or whole.

 

16. In case Your rates are good for a certain period, postings of the acceptance on the last day will be acceptable to you.

 

17. In case of any Controlled goods by the Government the quotations must be sent subject to the control rate and other conditions and you will be paid at the controlled rate or rate offered by your whichever is lower.

 

18. In case of any dispute the decision of the Controller of Stores, Punjab, shall be final and binding on you.

 

19. The contractors shall dispatch material “freight paid” in all cases where their offer is F.O.R. Destination.  In the event of their failure to do so, a penalty of 5 % per annum shall be charged on the amount paid as freight by the Indenting Officer on their behalf.

 

20. All above conditions will be enforced, unless written order of Stores Purchase Officer are obtained relaxing any specific condition in any specific instance.

 

21. The quotations not strictly in accordance with the above conditions are liable to be rejected without consideration.

 

22. Without prejudice to other rights of the Controller of Stores, or the Indenting Officer, the contractor shall be liable to pay at the rate of ten percent of the value of the order by way of liquidated damages which shall be recoverable from any amount due to the contractor whether under this or any other contract of account.

 

 

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