Grant of Pension to
Dependents of Private Individuals
8.28. The following conditions shall regulate the grant of pensions to the dependants of private individuals who are killed while assisting State authorities in their task of maintaining law and order :-
(1) Pensions will be granted only in exceptional circumstances to the dependants of private individuals who are killed while engaged in operation of exceptional risk such as the dispersal of unlawful assemblies, suppression of riot, the arrest of dangerous criminals or fighting dacoits or raiders across the border.
(2) No pension will be sanctioned except after the necessary medical report and the report of the Accountant-General have been obtained : Provided that if the individual lost his life in circumstances which render it impossible to procure a medical report reliable evidence of the actual occurrence of dea may be accepted in lieu thereof.
(3) (a) When any claim for pension under these orders arises, the Inspector-General of Police or the Head of Department in which the claim arises will hold a formal enquiry, taking evidence as to –
(i) the circumstances in which the life was lost,
(ii) the relationship and the pecuniary circumstances of the claimants.
(a) He will then submit the case, with a statement of the circumstances, through the usual channel to the Finance Department. The application should be in the Form Pen. 2-A.
(4) Awards shall be made to the widows and children as follows subject to a total maximum of Rs.25 per mensem :-
(a) widow at a rate not exceeding Rs.12 per mensem ;
(b) Children --
(i) if the child is motherless, Rs.6 per mensem,
(ii) if the child is not motherless, Rs.4 per mensem :
Provided that if the total of pensions as calculated above exceeds Rs.25 per mensem the competent authority may at its discretion make such modification in the mode of allotment as to restrict the total of the pensions to Rs.25 per mensem.
(5) (1) If the deceased has left neither a widow nor a child, an award may be made to his father and his mother, individually or jointly, and in the absence of the father and the mother, to the minor brothers and sisters individually or collectively, if they were largely dependent on the deceased for support and are in pecuniary need :
Provided that the total amount of the awards shall not exceed Rs. 10 per mensem in the case of the father and mother and that each minor brother's and sister's share shall not exceed the amount of pension admissible to a child who is not motherless : Provided further that the maximum pension in the case of minor brothers and sisters shall not exceed Rs.16 per mensem. If, however, the pension so calculated exceeds Rs.16 per mensem, the competent authority may at its discretion make such modification in the mode of allotment as to restrict the total of the pension to Rs.16 per mensem.
(2) Any award made under clause (1) of this rule will, in the event of any improvement in the pecuniary circumstances of the pensioner be subject to review in such manner as the Finance Department may by order prescribe. In sanctioning pensions to parents of the deceased, the following conditions should be attached --
(a) that the award is subject to review should the pecuniary circumstances of the pensioner improve ; and
(b) that any such change of circumstances is to be promptly reported by the pensioner to the sanctioning authority.
(6) (1) A family pension will take effect from the date following the death of the person concerned or from such date as the Finance Department may decide.
(2) A family pension will ordinarily be tenable --
(i) in the case of a widow or mother until death or re-marriage whichever occurs earlier ;
(ii) in the case of a minor or minor brother, until he attains the age of 18;
(iii) in the case of an unmarried daughter or minor sister, until marriage or until she attains the age of 21 whichever occurs earlier ;
(iv) in the case of a father, for life.
Note 1. - The
cases of those private individuals who engage themselves in any of the
operations referred to above, of their own free will, should also be treated as
covered under this rule.
Note 2. - A
family pension granted to a posthumous child should commence from the date of his/
her birth and not from the date of death of his/ her father.
SCHEDULE I
(See Note to clause (4) of
Rule 8.26)
CLASSIFICATION OF INJURIES
Equal to loss of limb.
Hemiplegia without Ephesia.
Permanent use of a tracheotomy tube.
Artificial anus.
Total deafness of both ears.
Very Severe
Complete unilateral facial paralysis, likely to be permanent.
Lesion of kidney, urator or bladder.
Compound fractures (except phalanges).
Such gross destruction of soft parts as to lead to permanent disability or loss of function.
Severe and likely to be permanent
Alkalosis of, or considerable restriction in, the movement of one of the following joints :-
Knee, elbow, shoulder, hip, ankle, temporal-maxillary or rigidity of the dorsilumbar or cervical sections of the spine.
Partial loss of vision of one eye.
Destruction or loss of one testicle.
Retention of foreign bodies not causing permanent or serious symptoms.
SCHEDULE II
(See Rule 8.32)
INJURY, GRATUITY AND PENSION
|
Pay of Government employee on the date of injury |
Gratuity |
Monthly pension (Higher scale) |
Monthly pension (Lower scale) |
|
|
1 |
2 |
3 |
4 |
|
|
|
|
Rs. |
Rs. |
|
|
1. |
Rs.2,000 and over |
Six month's pay subject to a minimum of six thousand rupees and a maximum of twelve thousand rupees. This will be in addition to the Ex-gratia Grant and Death cum-Retirement Gratuity admissible under rules 2.7 and 6.16 (A) respectively of these rules. |
300 |
225 |
|
2. |
Rs.1,500 and over but under Rs.2,000 |
275 |
200 |
|
|
3. |
Rs.1,000 and over but under Rs.1,500 |
200 |
150 |
|
|
4. |
Rs.900 and over but under Rs.1,000 |
150 |
125 |
|
|
5. |
Rs.400 and over but under Rs.900 |
100 |
84 |
|
|
6. |
Rs.350 and over but under Rs.400 |
85 |
70 |
|
|
7. |
Rs.200 and over but under Rs.350 |
67 |
50 |
|
Chap.
VIII] WOUND AND OTHER EXTRAORDINARY
PENSIONS [8.38
|
1 |
2 |
3 |
4 |
|
|
1. |
Under Rs.200 |
4 months' pay |
1/3rd of pay subject to a minimum of Rs.8 per mensem : Provided that if the Government employee is wholly incapacitated from earning a living he may at his option be allowed injury pension equal to family pension if he abandons all claims to ordinary pension or gratuity admissible under rule 8.28. |
1/5th of pay subject to a minimum of Rs.4 per mensem. |
For this purpose the term "family pension" will mean consolidated pension equal to the pension of a widow plus that of his children who may exist at the time of discharge and shall be payable from the date of discharge.
SCHEDULE III
(See Rule 8.33)
FAMILY GRATUITY AND PENSION
A. - WIDOW
|
Pay of Government employee on the date of death |
Gratuity |
Monthly pension |
|
|
1 |
2 |
3 |
|
|
1. |
Rs.800 and over |
3 months' pay subject to minimum of Rs.800 |
1/8th of pay subject to a minimum of Rs.200 |
|
2. |
Rs.200 and over but under Rs.800 |
Ditto |
1/8th of pay subject to a maximum of Rs.100 and a minimum of Rs.50 |
|
3. |
Under Rs.200 |
6 months' pay |
1/3rd of pay subject to a maximum of Rs.65 and minimum of Rs.25 |
|
B. – CHILDREN |
|||
|
Pay of Government employee on the date of death |
Monthly pension of each child |
||
|
If the child is motherless |
If the child is not motherless |
||
|
1 |
2 |
3 |
|
|
|
Rs. |
Rs. |
|
|
1. |
Rs.800 and over |
40 |
25 |
|
2. |
Rs.250 and over but under Rs.800 |
25 |
13 |
|
3. |
Under Rs.250 |
1/10th of pay subject to a minimum of Rs.6 |
1/20th of pay subject to a minimum of Rs.5 |
9.1. Preparation of list of Government employees due for retirement: -
(1) Every Head of Department shall got a list prepared every six months, that is, on the first of January, and the first of July each year of all Government employees, who are due to retire within the next twenty-four-to-thirty-months.
(2) A copy of every such list, shall be supplied to the Drawing and Disbursing Officer concerned immediately after its preparation but not later than the thirty-first January or the thirty-first-July, as the case may be, of that year.
(3) In the case of a Government employee retiring for reasons other than by way of superannuation, the Head of Office shall promptly inform the Drawing and Disbursing Officer concerned, as soon as the fact of such retirement becomes known to him.
(4) A copy of the intimation sent by the Head of Office to the Drawing and Disbursing Officer under sub-rule (3) shall also be endorsed to the "Accounts Officer" Rents and the concerned office of the Department of Public Works, Punjab if the concerned Government employees is an allottee of Government accommodation.
Explanation :- An allottee shall mean a Government employee, who has been allotted Government accommodation at any time during his service.
9.2 Intimation to the Accounts Officer Rents and the concerned office of the Department of Public Works, Punjab regarding issue of 'No Demand Certificate' :-
(1) The Head of Office shall write to the Accounts Officer Rents and the concerned office of the Department of Public Works at least two years before the anticipated date of retirement of the Government employee who is an allottee for the issue of a 'No Demand Certificate' in respect of the period preceding eight months of the retirement of the allottee.
(2) On receipt of the intimation under sub-rule (1), the Accounts Officer Rents and the concerned office of the Department of Public Works shall take further action as provided in rule 9.17.
9.3 Preparation of pension papers:-
Every Head of Office shall undertake the work of preparation of pension papers in Form PEN. 1 two-years before the date on which a Government employee is due to retire on superanuation, or on the date on which he proceeds on leave preparatory to retirement, whichever is earlier.
9.4 Stage for the completion of pension papers :-
(1) the Head of Office shall divide the period of preparatory work of two years referred to in rule 9.3 in the following three stages:-
(a) First Stage -- Verification of service. -
(i) The Head of Office shall go through the service book of the Government employee and satisfy himself as to whether the certificates of verification for the entire service are recorded therein.
(ii) In respect of the unverified portion or portions of service, he shall arrange to verify the portion or portions of such service, as the case may be, with reference to pay bills, acquittance rolls or other relevant records and shall record necessary certificates in the service book.
(iii) If the service for any period is not capable of being verified in the manner specified in sub-clauses (I) and (ii), that period of service having been rendered by the Government employee in an other office or Department, a reference shall be made to the Head of Office in which the Government employee is shown to have served during that period for the purpose of verification.
(iv) If any portion of service rendered by a Government employee is not capable of being verified in the manner specified in sub-clauses (I) to (iii), the Government employee shall be asked to file affidavit on a plain paper to the effect that he had actually rendered service during that period. He shall also be asked to produce all relevant documents and furnish all information which is in his power to produce or furnish in support of such declaration.
(v) The Head of Office shall after taking into consideration the facts mentioned in the affidavit and the documents produced and the information furnished in support thereof, admit the portion of service referred to in sub-clause (iv) having been rendered for the purpose of calculating the pension of the Government employee.
(b) Second stage. - Making good omissions
in the service book :-
(i) The Head of Office while scrutinizing the certificates of verification of service, shall also identify if there are any other omissions, imperfections or deficiencies which have a direct bearing on the determination of emoluments and the service qualifying for pension.
(ii) Every effort shall be made to complete the verification of service in the manner specified in clause (a) and to make good omissions, imperfections or deficiencies referred to in sub-clause (i). Any omission, imperfection or deficiency including the portion of service shown as unverified in the service book which it has not been possible to verify in the manner specified in clause (a) shall be ignored and service qualifying for pension [shall be determined on the basis of the entries in the service book.]
(iii) Calculation of Average emoluments. - For the purpose of calculation of average emoluments, the Head of Office shall verify from the service book, the correctness of the emoluments drawn during the last ten months of service. In order to ensure that the emoluments during the last ten months of service. In order to ensure that the emoluments during the last ten months of service have been correctly shown in the service book, the Head of Office may verify the correctness of emoluments for the period of twenty-four months preceding the date of retirement of a Government employee, and not for any period prior to that date.
(c) Third Stage. - Obtaining of Form Pen. 15 by the Head of Office. -The Head of Office shall obtain the necessary particulars in Form Pen. 15 from the Government employee eight months before the date of his retirement.
(3) Action under clauses (a), (b) and (c) of sub-rule (1) shall be completed eight months prior to the date of retirement of the Government employee.
9.5 Completion of pension papers. -
The Head of Office shall complete Part I of Form Pen. 1 not later than six months before the date of retirement of the Government employee.
9.6 Forwarding of pension papers to the Accountant-General, Punjab.-(1) After complying with the requirements of rules 9.4 and 9.5 the Head of Office shall forward to the Accountant-General, Punjab, Form Pen. 15 and Form Pen. 1` duly completed with a covering letter and Form Pen. 15-A along with service book of the Government employee duly completed and any other document relied upon for the verification of service.
(2) The Head of Office shall retain a copy of each of the forms referred to in sub-rule (1) for his records.
(4) Where the payment is desired in another Circle of Account, the Head of Office shall send Form Pen. 1 in duplicate to the Accountant-General, Punjab.
(5) The documents referred to in sub-rule (1) shall be forwarded to the Accountant-General, Punjab not later than six months before the date of retirement of the Government employee.
9.7 Intimation to the Accountant-General, Punjab, regarding any event having bearing on pension . - If after the pension paper have been forwarded to the Accountant-General, Punjab within the period specified in sub-rule (4) of rule 9.6 any event occurs which has a bearing on the amount of pension admissible, the same shall be promptly reported to the Accountant-General, Punjab by the Head of Office.
9.8 Intimation of the Particulars of Government dues to the Accountant-General, Punjab. - The Head of Office shall, after ascertaining and assessing the Government dues as mentioned in rule 9.16 shall furnish the particulars thereof to the Accountant-General, Punjab at least two months before the date of retirement of the Government employee so that the dues are recovered out of the gratuity before its payment is authorised.
(2) If, after particulars of Government dues have been intimated to the Accountant-General, Punjab under sub-rule (1), any additional Government dues come to the notice of the Head of Office, such dues shall be promptly reported to the Accountant-General, Punjab.
9.9 Provisional Pension .-
(1) The various stages of action laid down in rule 9.4 shall be strictly followed by the Head of Office. There may be an isolated case where, in spite of following the procedure laid down in rule 9.4, it may not be possible for the Head of Office to forward the pension papers referred to in rule 9.6 to the Accountant-General, Punjab within the period prescribed in sub-rule (4) of that rule, or where the pension papers have been forwarded to the Accountant-General, Punjab has returned them to the Head of Office for eliciting further information before issue of pension payment order and order for the payment of gratuity and if the Head of Office in such a case is of opinion that the Government employee is likely to retire before his pension or gratuity or both, can be finally assessed and settled in accordance with the provisions of these rules, he shall without delay, take steps to determine the qualifying years of service and the emoluments qualifying for pension after making the summary investigation carefully for this purpose, he shall, -
(i) rely upon such information as may be available in the official records ; and
(ii) ask the retiring Government employee to file an affidavit on plain paper stating the total length of qualifying service including details of emoluments drawn during the last ten months of service but excluding the breaks and other non-qualifying periods of service.]
(2) The Head of Office shall thereafter determine the qualifying years of service and the emoluments qualifying for pension in accordance with the information available in the official records and the information obtained from the retiring Government employee under sub-rule (1). He shall then, determine the amount of pension and the amount of death-cum-retirement gratuity.
(3) After the amount of pension and gratuity have been determined under sub-rule (2), the Head of Office shall take further action as follows :-
a) He shall issue a sanction letter addressed to the employee endorsing a copy thereof to the Accountant-General, Punjab authorizing --
(i) hundred per cent pension as determined under sub-rule (2) as provisional pension ; and
(ii) hundred per cent of gratuity as determined under sub-rule (2) as provisional gratuity withholding ten per cent of gratuity or one thousand rupees, whichever is less.
(b) He shall indicate in the sanction letter the amount recoverable from the gratuity under sub-rule (1) of rule 9.8. After issue of the sanction letter he shall draw --
(i) the amount of provisional pension ; and
(ii) the amount of provisional gratuity after deducting there from the amount mentioned in sub-clause (ii) of clause (a) and the dues, if any, mentioned in rule 9.16 in the same manner as pay and allowances of the establishment are drawn by him.
(4) The amount of provisional pension and gratuity payable under sub-rule (3) shall, if necessary, be revised on the completion of the detailed scrutiny of the records.
(5) (a) The payment of provisional pension shall not be a period of six months from the date of retirement of the Government employee. If the amount final pension and amount of final gratuity have been determined by the Head of Office in consultation with the Accountant-General, Punjab, before the expiry of the said period of six months, the Accountant-General, Punjab, shall issue the pension payment order and order for the payment of gratuity accordingly after adjusting the outstanding Government dues, if any, and provisional payments already made.
(b) If the final amount of pension and gratuity have not been determined by the Head of Office in consultation with the Accountant-General, Punjab within the period of six months referred to in clause (a), the Accountant-General, Punjab shall treat the provisional pension and gratuity as final and shall issue pension payment order and order for the payment of gratuity accordingly immediately on expiry of the said period of six months.
(c) The payment of the amount withheld from the gratuity shall be authorised after deducting there from the amount, if any, outstanding against the Government employee which may have come to the notice of the Head of Office after the authorization of provisional gratuity.
(6) (a) If the amount of provisional pension disbursed to a Government employee under sub-rule (3) on its final assessment under sub-rule (4), is found to be in excess of the final pension assessed by the Accountant-General, Punjab, it shall be open to the Accountant-General, Punjab to adjust the excess amount of pension in the gratuity withheld under sub-clause (ii) of clause (a) of sub-rule (3) or recover the excess amount of pension in instalments by making short payments of pension payable in future.
(b) If the amount of gratuity so disbursed proves to be larger than the amount finally assessed the retired Government employee shall not be required to refund the excess amount actually disbursed to him.
(c) The Head of Office shall ensure that chances of disbursing the amount of gratuity in excess of the amount finally assessed are minimized and officials responsible for the excess payment shall be accountable for the over-payment.
9.10 Authorization of Pension and gratuity by the Accountant-General, Punjab. - (1) On receipt of pension papers referred to in rule 9.6, the Accountant-General, Punjab shall apply the requisite checks, record the account enfacement in Form Pen. 1 and assess the amount of pension and gratuity and issue the pension payment order not later than one month in advance of the date of retirement of the Government employee.
(2) The amount of gratuity as determined by the Accountant-General, Punjab under sub-rule (1) shall be intimated to the Head of Office with the remarks that the amount of the gratuity may be drawn and disbursed by the Head of Office to the retired Government employee after adjusting the Government dues, if any, referred to in rule 9.16.
(3) The amount of gratuity withheld under sub-rule (5) of rule 9.17 shall be adjusted by the Head of Office against the outstanding amount of licence fee intimated by the Accounts Officer Rents or other concerned officer of the Department of Public Works, Punjab and the balance, if any, shall be refunded to the retired Government employee.
9.11 Payment of Provisional pension and gratuity through Money Order. - If the provisional pension or gratuity or both sanctioned under sub-rule (3) of rule 9.9, is desired to be paid by the pensioner through money order of bank draft, the same shall be remitted to him through money order or bank draft at his cost:
Provided that in the case of any pensioner who has been authorised payment of provisional pension not exceeding two hundred and fifty rupees per mensem (inclusive of the amount of relief on pension) that amount shall, at the request of the pensioner, be remitted to him by money order at Government expense.
9.12 Government employee on deputation. -
(1) In the case of a Government employee who retires while on deputation or on transfer to another Government Department, action, to authorise pension and gratuity in accordance with the provisions of this Chapter shall be taken by the Head of Office of the borrowing Department.
(2) In the case of a Government employee who retires who retires from service, while on deputation to another State Government or Central Government of while on foreign service, action to authorise pension and gratuity in accordance with the provisions of this Chapter shall be taken by the Head of Office of the Cadre authority which sanctioned the deputation or foreign service.
9.13 Interest on delayed payment of gratuity. –
(1) If the payment of gratuity has been authorised after three months from the date when its payment became due, and it is clearly established after the delay in payment was due to administrative lapse, then an interest at the rate of five per cent per annum on the amount of gratuity shall be paid to the Government employee in respect of the period beyond three months :
Provided that the delay in the payment was not caused on account of failure on the part of the Government employee to comply with the procedure laid down in this Chapter.
(2) Every case of delayed payment of gratuity shall, suo motu be considered by the Administrative Department or the Department, as the case may be, and where the Administrative Department is satisfied that the delay in the payment of gratuity was caused on account of administrative lapse, the Administrative Department shall make a recommendation to the Department of Finance, Punjab for the payment of interest.
(3) If the recommendation of the Administrative Department made under sub-rule (2) is accepted by the Department of Finance, Punjab the Administrative Department concerned shall issue sanction for the payment of interest.
(4) In all cases where the payment of interest has been authorised with concurrence of the Department of Finance, Punjab, the Administrative Department concerned shall fix the responsibility and take disciplinary action against the Government employee or employees concerned, who are found responsible for the delay in the payment of gratuity.
(5) If as a result of Government's decision taken subsequent to the retirement of a Government employee, the amount of gratuity already paid on his retirement, is enhanced on account of --
(a) grant of emoluments higher than the emoluments on which gratuity, already paid, was determined, or
(b) liberalization in the provisions of these rules from a date prior to the date of retirement of the Government employee concerned, no interest on the arrears of gratuity shall be paid.
9.14. Provisional pension where departmental or judicial proceedings may be pending. - (1) (a) In respect of Government employee referred to in clause (c) of rule 2.2, the Head of Office shall authorise the provisional pension equal to the maximum pension which would have been admissible on the basis of qualifying service up to the date of retirement of the Government employee or if he was under suspension on the date of retirement, up to the date immediately preceding the date on which he was placed under suspension.
(b) The provisional pension shall be authorised by the Accountant-General, Punjab during the period commencing from the date of retirement up to and including the date on which, after the conclusion of departmental or judicial proceedings, final orders are passed by the competent authority.
(c) No gratuity shall be paid to the Government employee until the conclusion of the departmental or judicial proceedings and issue of final order thereon :
Provided that where departmental proceedings have been instituted under rule 10 of the Punjab Civil Services (Punishment and Appeal) Rules, 1970, for imposing any of the penalties specified in clauses (i), (ii) and (iv) of rule 5 of the said rules, the payment of gratuity shall be authorised to be paid to the Government employee.
(2) Payment of provisional pension made under sub-rule (1) shall be adjusted against final retirement benefits sanctioned to such Government employee upon conclusion of such proceedings but no recovery shall be made where the pension finally sanctioned is less than the provisional pension or the pension is reduced or withheld either permanently or for a specified period.
9.14 Revision of pension after authorization . –
(1) Subject to the provisions of rules 2.1 and 2.2 pension once authorised after final assessment shall not be revised to the disadvantage of the Government employee, unless such revision becomes necessary on account of detention of a clerical error subsequently :
Provided that no revision of pension to the disadvantage of the pensioner shall be ordered by the Head of Office or by the Accountant-General, Punjab, without the concurrence of the Department of Finance, if the clerical error is detected after a period of two years from the date of authorization of pension.
(2) For the purpose of sub-rule (1), the retired Government employee shall be served with a notice by the Head of Office requiring him to refund the excess payment of pension within a period of two months from the date of receipt of notice by him.
(3) In the case Government employee fails to comply with the notice, the Head of Office shall, by an order in writing, direct that such excess payment, shall be adjusted in instalments by making short payments of pension in future, in one or more instalments, as the Head of Office, may direct.
9.16.
Recovery and adjustment of Government dues. -
(1) It shall be the duty of the Head of Office to ascertain and assess Government dues payable by a Government employee due for retirement.
(2) The Government dues as ascertained and assessed by the Head of Office which remain outstanding till the date of retirement of the Government employee shall be adjusted against the amount of the death-cum-retirement gratuity becoming) payable.
(3) The expression 'Government dues' includes --
(a) dues pertaining to Government accommodation including arrears of license fee, if any ;
(b) dues other than those pertaining to Government accommodation, namely, balance of house building advance or conveyance advance or any other advance, over payment of pay and allowances or leave salary and arrears of income tax deductible at source under the Income Tax Act, 1961 (43 of 1961).
9.17 Adjustment and recovery of
dues pertaining to Government accommodation. -
(1) The Accounts Officer (Rents) or other concerned officer of the Department of Public Works Punjab on receipt of intimation from the Head of Office under sub-rule (1) of rule 9.2 regarding the issue of 'No Demand Certificate' shall scrutinize its records and inform the Head of Office eight months before the date of retirement of the allottee, if any license fee was recoverable from him in respect of the period prior to eight months of his retirement. If no intimation in regard to recovery of outstanding license fee is received by the Head of Office by the stipulated date, it shall be presumed that no license fee was recoverable from the allottee in respect of the period preceding eight months' of his retirement.
(2) The Head of Office shall ensure that licence fee for the next eight months, that is up to the date of retirement of the allottee, is recoverable every month from the pay and allowances of the allottee.
(3) Where the Accounts Officer (Rents) or other concerned officer of the Department of Public Works, Punjab intimates the amount of licence fee recoverable in respect of the period mentioned in sub-rule (1), the Head of Office shall ensure that outstanding licence fee is recovered in instalments from the current pay and allowances of the allottee and where the entire amount is not recovered from the pay and allowances, the balance shall be recovered out of the gratuity before its payment is authorised.
(4) The Accounts Officer (Rent) or other concerned officer of the Department of Public Works, Punjab, shall also inform the Head of Office the amount of licence fee for the retention of Government accommodation for the permissible period of two months beyond the date of retirement of the allottee. The Head of the Office shall adjust the amount of that licence fee in the amount of the gratuity together with the unrecovered licence fee, if any, mentioned in sub-rule (3).
(5) If in any particular case, it is not possible for the Accounts Officer (Rents) or other concerned officer of the Department of Public Works, Punjab to determine the outstanding licence fee, he shall inform the Head of Office that ten per cent of the gratuity or one thousand rupees, whichever is less, may be withheld pending receipt of further information.
(6) The recovery of licence fee for the occupation of the Government accommodation beyond the permissible period of two months after the date of retirement of the allottee shall be the responsibility of the Accounts Officer (Rents) or other concerned Officer of the Department of Public Works, Punjab.
Note. - For the purpose of this
rule, the licence fee shall also include any other charges payable by the
allottee for any damage or loss caused by him to the accommodation or its
fittings.
9.17.
Adjustment and Recovery of dues after the dues pertaining to
Government accommodation. -
(1) For the dues other than the dues pertaining to occupation of Government accommodation as referred to in clause (b) of sub-rule (3) of rule 9.16, the Head of Office shall take steps to assess the dues two years before the date on which a Government employee is due to retire on superannuation, or the date on which he proceeds on leave preparatory to retirement, whichever is earlier.
(2) The assessment of Government dues referred to in sub-rule (1) shall be completed by the Head of Office eight months prior to the date of the retirement of the Government employee.
(3) The dues as assessed under sub-rule (2) including those dues which come to notice subsequently and which remain outstanding till the date of retirement of the Government employee, shall be adjusted against the amount of death-cum-retirement gratuity becoming payable to the Government employee on his retirement.
9.19. Date of retirement to be notified. - When a Government employee retires from service. -
(a) a notification in the Official Gazette in the case of Gazetted Government employee, and
(b) an office order in the case of non-gazetted Government employee, shall be issued specifying the date of retirement within a week of such date and a copy of every such notification or office order, as the case may be, shall be forwarded immediately to the Accountant-General, Punjab.
Provided that where a notification in the Official Gazette or an office order, as the case may be, regarding the grant of leave, preparatory to retirement to a Government employee is issued, a further notification or office order that the Government employee has actually retired on the expiry of such leave shall not be necessary unless the leave is curtailed and the retirement is for any reason ante-dated or postponed.