FORM PTN.-3 (PARAGRAPH 18.17).
INSTRUMENT OF PARTITION
(STAMP)
Before_____________________-, exercising the powres of an Assistant Collector of the Ist grade, undr section 6(3) of the Land Revenue Act. Partition case under chapter IX o the Land Revenue Act XVII of 1887, between A.B., first party, and D, second party. Claim to divide
Bighas/ ghumaos of land value ____________. Whereas this case come before me for final disposal at _________the ________day of __________ and it was then ordered that partition be made of the land described in columns 1 and 2 of the schedule hereto annexed, and whereas the period of appeal against the said order has expired without an appeal being presented [or whereas the said order has been varied (or maintained) by an ordr of the _____________ dated the _____________ day of ___________]. This instrument of partition is now prepared in order to give effect to my order aforesaid, dated the _________day of __________________[first order (as varied or maintained), by the order of the ________dated the ___________day of _________second order if any] and it is hereby declared athat this partition will take effect on and from the ________day of ______________19 .
(Seal of the Assitant
Collector Ist grade)
_________Signature
SCHEDULE
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1 2 3 4 5 6
JOINT LAND BEFORE PARTITION SEPARATE LAND (PARTITION)
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Field No. Area Names of Joint Field no. in Area Name of Joint
in village owners with jamabandi village shajra owners to whom
shajra number or in tracing of field is allotted in
shajra hereto partition
attached (in case
of new numbers)
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LAND RECORD OFFICE
Replaces part of sstanding order no.62, original issue, dated 4th March 1910, Ist reprint, dated 26th April 1915, and 2nd reprint, dated 2nd May, 1921.
19.1. The Land Records Office - In all districts a separate record room called the Land Records Oice has been provided for the revenue records proper. This office is in charge of the district kanunugo, the assistant district kanungo performing the duties of record-keeper. The exercise of constant supervisions over this oice will be performed by the Officer Incharge of Revenue Branches of the district.
The rules in this chpater will also apply mutatis mutanids to the Land Records Offices of the Sub-Divisions, the land records whereof are not consigned to the District Land Records Offices. The Sub-Divisional offices will in such cases be the officers-in-charge of the Land Record Offices.
19.2. Permanent establishment - The permanent establishment of the District Land Records Office consists of the district kanungo, assistant district kanungo, bills clerk special kanungo or patwari muharrir and one or two inspection muharrirs, where sanctioned. Where the muafi and jagir work is heavy a separate jagri muharrir will be appointed who will work under the supervision of the district kanungo.
19.3. Temporary establishment - From Director of Land
Records'grant under head "9-Land Revenue-D-Land Records"- temporary
clerk will be supplied for such purely temporary purposes as the re-arrangement
of records.
Where records have been damaged by book beetle or white-ants, coolies may be engaged temporarily for short periods to have the records dusted, aired and exposed to sun shine.
19.4. Destruction
Work - No separate destruction muharrirs are employed. The work must be
done by the ordinary establishement.
19.5. Settlement papers -
All correspondence papers, and maps relating to the settlement of a district
should be made over the Collector by the Settlemnt Oficer on the conclusion of
settlement operations and be kept in an entirely separate almirah in the Main
Oice with a separate register. The Superintendent of Office is responsible for
its safe custody. In order to enforce this responsibility , the outgoing
Superintendent should make over this correspondence, etc., to the incoming Superintendent who should verify that the files correspond with the catelogue
report. Inspecting Officers should at their inspections see that this order is
properly carried out.
19.6. Form of catalogues The assistant district kanungo will keep
in each basta a catalogue (goshwara) in the annexed form, R.-20.
The goshwara will be divided into two sections, viz :-
(a) Settelement records.
(b) Annual records, etc.
Files will be entered in the goshwara in order of their receipt.
Rejected mutations with lisits will, on reciept in the record room, be entered in these goshwaras. Since these must be kept for 12 years in the record room one entry for the sheets received with each jamabandi will be sufficient.
19.7. Supply of copies of documents kept in the Land Records Office
The rules for the supply of copies of records under the control of Deputy
Commissioner apply to the Land Records Ofice. The copying work of this office
will be under the charge of the officer-in-charge of the copying agency at
district headquarters.
Separate copyists should be employed for making copies of papers kept in the Land Records Office so that there may be no occassion for removing papers elsewhere for copying purposes.
Separate registers should be kept for the copying transactions of the Land Records Office.
19.8. Record-keeper not to be asked for reports - The assistant
district kanungo will perform the duties of record-keeper but as he has to do a
lot o other ofice work, the inspection muharrirs, where they exist, will
perform the duties of deputy record-keepers and will be responsible for the
safe custody, issue and despatch of records kept in the record room. But it
should be remembered that the responsibilityof assistant district kanungo will
in no way be relaxed. In the interest of work it is essential that the record
keeper and his assistantsbe kept strictly to their proper duties. The officers
should not call upon them for reports stating particulars and result of
previous cases but should require the parties to a caseto file necessary copies
or have an extract prepared through the special kanungo or patwari muharrir.
19.9. Control and Inspection of the Land Records Office - The control of the District Land Records
Office and the ultimate responsibility for its good working rests with the
Collector. The duty of exercising a constant supervision over the District Land
Records Office should be made over to the Officer-in-charge who will be
specially responsible for the proper performance of the work. The Financial
Commissioner attaches importance to the frequent detailed inspections of the
Land Records Oice registeres by the Collector and once a quarter at lease the
officer-in-charge must make complete inspections thoroughly examining the work
of temporary as well as the permanent establishment. For further instructions
in this behalf annexure G to chapter no.8 "Inspection of Revenue
Records"should be consulted.
The collector must insist on the fact that no unde requistion for files is made on the record office. Any court or officers continually infringing this rule should be brought to the notice of the Collector by the officer-in-charge.
19.10. Monthly totals
of work - The Collector should also
require the record keeper to lay before him or before the officer-in-charge,
Land Records Office, the work register maintained by the Deputy Record Keeperd
(inspection moharrir) in form R-12 monthly so that comparison with previous
entries may be made. Government will sanction applications for additional
establishment only to a limited extent and under well established necessity and
it is, therefore, essential that by constant vigilence a maximum outturn of
work by existing establishment should be secured.
The maintenance of diaries of work performed by each hand in the record room may be ordered if necessary by the Collector.
19.11. Arrangement of files before they are sent to record record room- In the arrangement of records there are two operations which muyst be separately noticed :-
1st. – The compliation of the file (misl) and record-of-rights, and
2nd – the placing of the file and record-of-rights in their proper place in the record room.
No standing records-of –rights, annunal records or file should be received in the record room unless properly complied. The district kanungo is responsible or checking the record-of-rights or Jamabandis before they are actually consigned in the record room (Paragraph 7.68). In the case of other files the assistant district kanungo or inspection muharrirs should see that they are properly indexed or the papers shown in the fly index tally with those on the file.
The following rules relate to the compilation of files :-
I. – Papers which form part o the same case or proceedings(misl) should be first brought together. The leaves which compose it should be numbered accordng to date on the outer corner of each leaf and should be united by a thgread and have an index on a separate sheet attached to them.
The index should show prominently the name of the village , the nature of the case and the date of the final order. It should also give the designation and dates of the papers composing the file, each entry being marked with a number corresponding with that borne on the outer-cornerof the leaves of the paper. The lists should be totalled, closed ans signed where closed so as to prevent future additions, any additions necessary to be made by the record department being in red ink. The prepration of the index and the arrangement of the file should be very carefully attended to by the ahlmad, personally, as mistakes in them throw considerable work on the record room establishment. The record-keeper should be required to bring to the notice of the Collector constant neglect on the part of the ahlmad.
II. – The file of every case belonging to the Branches under the control of Assistant Superintendent Revenue and Record even if the case consists only of a single application, must have an index, on which shall be entered a list of all papers belonging to the file.
III. – The list must be drawn up as the case proceeds and each paper entered in the proper column of the index.
19.12. Papers which need not go into the record room - All files
which are to come into the recod room must be arranged in accordance with the
above orders. This is, however, a large number of general papers which are now
excluded from the record room. In their case it is not, as a rule, necessary to
prepare an index : the papers should, in the first instance, be arranged
chronologically and then disposed of by the moharrir in charge of them in the
manner laid down in the second column of the list referred to below. The
destruction should be carried out by the moharrir in the presence of the
district kanungo and of tahsildar or naib-tehsildar in tahsils.
A list of files to be excluded from the record room will be found in Part III, paragraphs 19.52 and 19.53 infra.
19.13. Arranmgment of village records - The records o each village
should be placed as can conveniently be kept together and should be bound in a
cloth basta. These bastas should be placed topographically. The bastas should
be arranged by tahsils, each tahsil having a different coloured cloth .
Coloured bastas can be obtained from the Jail Department and the cost should be
debited to district contigencies under head 19 – General Administration.
Bastas labels in Form R.-21 which has been standardised should be pased on each basta.
The goshwara (Form R.21) should remain with their proper bastas. When the new goshwaras are prepared the old ones should not be destroyed but kept in bastas.
The records-of-rights should be kept in shelves, village maps in iron almirahs in flat condition and the other records in the bastas as stated above.
19.14. Kuliat files - Files tested as kuliat should be arranged in
annual and not in village bundles and are entered onlddy in the goshwaras in
Form.R-4. The index of these files will be prepared in Form R.-20. It is
convenient to keep certain classesof kuliat files in tahsil annual bundles
instead of in the usual district bundles and it is not necessary to have a
separateset of kuliat bundles for every class of kuliat file listed, but there
should be a separate goshwara for each set of bundeles. Whether any particular
class of files should be kept in most conveniently kept together in one bundle
depends on local consideration and for facility of destruction , on the period
for which the files are preserved. These questions are left to the discretion
of the Collector in each district.
19.15. Receipt of files
in the Land Record Office - As has been noted the record keeper and his
assistants are charged with the work of receiving, examining , registering,
placing, issuing and restoring files and records-of-rights on their entry into
the Land Records Office.
Chalans should not be prepared in the case of ofices at headquarters but the mislband register should accompany the file.
Standing Record-of-rights or jamabandi and other files when sent to the District Land Records Office for filing will be accompanied by duplicate chalans one of which will be returned to tehsil duly signed by the record-keeper.
19.16.
Particulars showing the date of destruction - Most of the records filed in
Land Records Office are of permanent nature. As regards the destruction of
khatauni with fard, partal, chitha wajib-ul-arz, chita hquq chahat shajra nasab
and sheets of rejected mutations the reocrd-keeper (naib-sadr kanungo)will make
such arrangementss that each documents is destroyed at the proper time. The
particulars for the destruction of kuliat file will be noted on the fly index.
19.17. Entry in goshwara and subsequent disposal - As soon as the file is prepared for record it will be entered in its appropariate goshwara and consigned to its proper place. As soon as it becomes ripe for destruction it will be destroyed and a note to this effect made in the column "Column of destruction".
19.18. Issue of files from record room - Files required by a court should be accompanied by a requisition in the form R.-8. A separate form should be used for each file as it has to be placed in the basta from which each file is taken and in the case of outlying courts this should be in duplicate as a copy has to go back with the file.
Issues to outlying courts should be amde by registered post : in the case of courts at headquarter the signature of the ahlmad should be taken in the issue registere.
The district kanungo should comply with only those requisitions which are made in accordance with the rules referred to above.
19.19. Register of Issues - (i) The form of issue registere (Daramad baramad) is prescribed in Form R.-9. It should, generally speaking, be kept separately for each cour but outlying courts may, if desirable, be included in one register. There should, hgowever, always be separate registeres for precepts from the High Court, and requisitions from the Financial Commissioners.
(ii) On the send day of the first month of each quarter the record department should send a list in Form R.-10 of the files, which have not been returned to all courts below that of the Financial Commissioners and the High Court, and ask them for a verification regarding each file.
(iii) When files are not returned within six months from the foffices of Financial Commissioners and High Court an official letter should be sent by the Collector to the officials concerned.
(iv) Copyists have been instructed to quote on the copy where the original has been consigned to the record room the name of the village in the basta of which the file is deposited and its hadbast number, also the basta number if that is available. These particulars should be entered int he requisition. When the copy does not show such particulars, the court making requisition should specify the name of the village in the basta of which the file is likely to be found. The duty of finding out what are the connected files which are likely to be required by the court making requisition should not be thrown on the record department except when it is beyond the knowledge of the said court to furnish such details. Sufficient time should always be given to the record department for complying with requisitions, and except in emergent cases immediate requistions should be avoided.
(v)(i) Ordinary records required by the copying department will be supplied by the regular revenue record room staff on production of the application or copies accompanied by a requisition, containing full particulars of the documents for being placed in the basta. Where, owing to the defective information supplied by the applicant the search for the record involves or is likely to involve an unreasonable amount of trouble, the office-incharge of the record room may impose a search fee at the following rates and endorse the charge on the requisition :-
(i) Re.1 for the first Jamabandi searched and Paise fifty for every additional jamabandi.
(ii) Misal-Haqiat-as above.
(iii) Field Map-as above, and
(iv) For all other documents-50 paise per document.
In such cases the search fee payable shall be certified by the record keeper to the Copying Agent who will recover it from the applicant and credit it under the head "IX-Land Revenue-B-Miscellaneous-as a Record Office receipt. The search, for which a fee is charged, will be madeby a member of the record room staf under the supervision of the record-keeper. The record keeper will furnish receipt for search fees from his counter-foil search fee book in Form R.-13.
(vi) As files are occasionally placed or replaced in the wrong bastas, in order to limit the ara of searching for a missing file so misplaced, the inspection moharrir will maintain a "Number Book" in Form R.-11 showing the bastas actually handled each day.
19.20. Test of the proper arrangements of records - Care will be requisite to maintain the proper arrangement of records when they have once been put in order. In a well regulated office only a few minutes should be occupied in producing required papers.
19.21. Summary - In order then to satisfy oneself of the efficient state of a record office, it will be necessary to ascertain that the records are rightly arranged, and can be quicly produced; that they are placed up to the latest date required by the standing rules of the office and entered where necessary in the registers; that the goshwaraas for each village are properly kep up; and that the files themselves are rightly complied, the papers being properly numbered and enumerated in the list and the list closed and signed and the stamps re-punched.
19.22. Revenue documents which may be inspected or of which copies may be granted - The followin are the documents which may be inspected:-
Records-of-rights and annual records and maps and any other record or proceedings framed under the Land Revenue Act.
Records of revenue courts and of any proceedings under the Tenancy Act, or under any other Act pursuant to which a revenue officer has jurisdiction. Any proceedings under the Colonization of Government Lands (Punjab) Act, V of 1912, instituted with regard to any person or persons and conducted by the Revenue Officer. Formal orders in the misl taqsim showing for each village the allotment of land actually sanctioned by the Colonization Officer.
Notes prepared by clerks and notes written by the presiding officer to refresh his memory are not open to inspection.
The inspection of general files containing records of executive proceedings including reports made by the Revenue Officers under the Colonization of Government Lands(Punjab) Act, V of 1912, is not permitted.
19.23. Inspection of revenue records and cases pending and not pending - Inspections of records and cases that are not pending are subject to the control of the head of the office in which they are kept for custody. They are open to the inspection of the public.
Ordinarily permission for inspection should only be granted by the officer-in-charge of the record office.
The inspection of pending cases is subject to the control of the Revenue Officer or court before whom they are pending. And they shall not be inspected on a day fixed for the hearing thereof, except with the special permission of that officer or court. Ordinarily they are open to the inspection of the parties only and of their pleaders or agents. "Inspection by petition writers is forbidden and legal practitioner concerned is present."
19.24. Time and place of inspection of revenue records - The inspection of records shall be made at such time, in such place, and in the presence of such official as the head of the office, in the case of records of decided cases, and the presiding revenue officer, in the case of records of pending cases, may direct. If a record is not inspected on the date fixed by the proper officer, it shall be restored and a fesh application must be submitted before the record can again be taken out for inspection. When any person inspecting the record of acase desires to continue inspection of the same record on the following day he may give notice of his intention to the official in whose presence inspection is made in writing provided that the inspection is continued from day to day. This will not affect the fees payable under paragraph 19.26 infra.
19.25. Application for inspection of revenue records - Application for inspection of records shall be made in writing, and shall distinctly specify the record, inspection of which is desired.
The application shall bear a one-rupee court fee stamp, being the amount of the fee charged for search.
19.26. Fees - The inspection fee is one rupe for each hour or part of hour for ordinary and Rs.2 for each hour of part of hour for urgent inspections, i.e. inspections on the date of hearing.
The fee shall be paid by means of an additional court-fee stamps, affixed to the original application before the file is handed over to the applicant.
If more time than is covered by the above fee is occupied in the inspection, the balance shall be paid at the close of the inspection by affixing an additional stamp or stamps to the application.
The fees prescribed by this rule is not payable in respect of records sent for inspection by a revenue court or office on the application of party in a suit or proceedings pending before it.
19.27. Separate application and separate fee for each record - A separate application shall be made and a separate fee paid for each record, inspection of which is desired unless the records are so closely connected that, in the opinion of the head o the office or presiding revenue officer, they may be regarded as one, in which case one application and one fee will suffice.
19.28. Copying of documents prohibited - The copying of any document or paper of a record during inspection and the use of pen and ink are strictly prohibited. Pencil and paper may be used for the purpose of taking notes, but no mark shall be made on any record or paper inspected. Infringement or attempted infringement of this rule shall deprive the person infringing of the right of inspection.
19.29. Destruction of revenue files and registers - The periods for which revenue files and registers are to be kept are given in part III. At the conclusion of the periods specfied the iles mentioned will be destroyed, a note of the destruction of files being entered in the goshwara if all the papers are destroyed and in the fly index if some only are destroyed. The note should be attested by the record keeper.
19.30. Destruction of records, how to be carreid out - All records and registers which under these rules have become liable to destruction shall be destroyed as soon as the period for their retention has expired. The destructions of such records and registers shall be carried out under the supervision of the record-keeper.
All papers are liable to destruction shall be torn up care being taken that all court fee stamps are duly cancelled; they shall then be sent to the Superintendent of the nearest jail who will purchase the paper at market value and return the bill drawn by the office , from which the purchase is made duly countersigned for transmission to the Accountant-General. If there is no jail ,or if the jail authorities decline to take the paper,the orders of the Commissioner shall be taken as to its disposal.
19.31 The record-keeper should be responsible for the destruction work and should see that the inspection muharrirs are properly performing their duties in this respect.A progress statement should be kept by each muharrir in form R-14 Every quarter the record keeper should submiutt through the officer in charge statement in form R-15
19.32 Detail of destuction procedure - The receipts from the district revenue record room are as follows:-
(1) Fees for the inspection of records.
(2) Copying the record office feees.
(3) Search fees
(4) Sale-proceeds of waste paper
(5) Misc.
The first is credited to stamp rev as the fees is paid in court fee but the amount received can be seen from the stamp app;ications for inspection.,
Nos .2 and 3 are credited to IX Land Revenue – Misc or XVII- Administration of Justice,as the case may be, and nos 4 and 5 to IX- Land Rev-Misc.
It is important duty of the record keeper that inspection and search fees should be promptly recovered ,accounted for and credited to Govt. and that no abuse of any kind take place in the Land Record Office.
19.33 The budget estimates of revenue record receipts and expenditure are due on the dates specified in the Budget Manual. Cointingent charges,connected with Land Records Office,such as cost of stationery book-binding etc.,should be defrayed from the district allotment for revenue contingencies : major repairs ,extensions,cost of new rack,etc.,will be met by the Financial Commissioner from the funds placed ate his disposal for revenue works subject to the rule applying to major and minor works.
19.34 How registers,book and files should be kept - Registers and books should be kept in convenient shelves not in bastas and current registers and books should be kept in separate bastas. No other records should be kept in the Land Records Office,and no records shown in part III of this chapter should be kept elsewhere without the sanction of the director of Land Record. Papers shown in paragraph 19.52 and 19.53 infra as excluded from the Land Records Office should remain with the district Kanungo or clerk concerned or at the tahsil as may be ordered.
19.35 Transmission of record of right - When records of right are transmitted by post or otherwise to Civil or Rev. courts ,they should be securely packed in boxes of suitable ,size made of wood of block tin and fastened with lock and key.The key should be sent separately to the presiding Officer of the court or in the case of the High Court to the Retgistrar by whom it will be returned to the district record office. Boxes requied for the purpose should be paid for from rev. contingencies.
19.36 supply of village mussavis (maps)to Survey Deptt. - In order to avoid inconvenicee to civil and rev.courts and officers besides involving risk of damage to the maps themselves it has been decided by the Financial Commissioner that whenever the Survey Deptatment stands in need of the musssavis for reference, the matter should be reported to the Director of Land Records who will decide whether the mussavis asked for should be sent to the office of the Surveys Deptt. or officials of that department should make sue of them in the office of the district kanungo or tahsil as the case may be. The Collectors are not authorised to supply such mussavis direct to the Survey Deptt.
Part-II
Tahsil Land Records Office.
19.37 Tehsil Kanungo’s Office- In all tahsils a septate record room called the tahsil kanungo's office has been provided which is in charge of the tahsil office kanungo under the direct supervison of the tahsildars and the general control of the Sub Divisional Officer (Civil). The ultimate responsiblity for the good working of this office, as in the case of Disrtict Land Records Office, rests with the Collector.
19.38 Establishment - with the exception of assistant patwaris and field kanungos as provided for in paragraph 3.12 (4) and 2.50 no additional staff and no unpaid apprentices should be allowed to work in the office.
19.39 Records etc. to be kept - The only books, papers files and registers which are kept in this office are the followings:-
(i) Books,pamphlets and manuals (printed in vernacular),furnished by Govt.manuscript circular orders and rules of practice.
(note-one copy
of obsolate and superseded books,parmphlets and manuals may be kept,duplicates
being destroyed)
(ii) papers withdrawn from patwaris under paragraph 3.101.
(iii) Registers mentioned in paragraph 8 of standing order 55
(iv) Asbtract village note books when they are kept in tahsil under paragraph 10.7(7)
(v) Sanctioned and rejected mutations sheets ,lists and misc.papers connected therewith-(paragraph 7.38 and 7.39)
(vi) Jamabandis and diluviion files of the current settlement received annually from patwaris.
(vii) Crop abstracts,Halat-Dehi statements for ordinary Thur and Sem girdawari ,annual and quinquennial returns and jiniswar statements received from patwaris.
(viii) Patwari and kanungo forms and plain paper.
(ix) Misc papers and files –(paragraph 8 (ii) and (iii) of standing order no.55)
19.40 Disposal of records etc. - The above records should be disposed of in the following way:-
(i) The registers and books should be kept in almirabhs or racks,the old volumes separate from the current.
(ii) The papers withdrawn from patwaris should be kept in village bastas with catalaogues (goshawaras) in formno.R-20 in which papers should be entered in order of their receipt. No other papers or registers should be kept in the village bastas or entered in the goshwaras.
(iii) The sheets of sanctioned and rejected mutations ( to be kept in separate bundles ) should be placed in almirhs until they are sent to the sadra office. Similarly jamadandis and diluvion papers of the current settlement should be kept in almirahs,racks or boxes until they are despatched to the sadr office.
(iv) Crop. abstracts,Halat Dehi statment ,for ordinary Thur and Sem girdawari annual and quinquennial returns jainwar styatement received from patwaris and their goshwaras (abstracts) prepared by the office kanungos for the posting of the circle and tahsil not books interrogatories,misc. applications,registration memoranda,etc. as well as annual lists of mutations and misc.papers connected with mutations should be kept in kuliat bastas and entered in a goshwara in form no. R-20 These records should be destroyed after the prescribed period and the necessary columnns of the goshwars filled in.
(v) The various kinds of patwari and kanungo forms and plain paper should be kept together on racks in bundles of convenient and uniforms size to facilitate check. A emmorandum should be palced with each bundle of forms showing the number of copies in stock . The memornadum should be corrected and dated whenever forms or plain paper are added or withdrawn.
(vi) All files of case,when complete,are returned to the sadr office; current files should be kept with the office kanungo in a separate basta. Misc papers which are kept in the tahsil kanungos office,such as those connected with.
(i) Inspection of tahsil kanungos office by Distt. kanungo
(ii) Census
(iii) Cattle enumeration
(iv) harvest prices
(v) inspection notes
(vi) business returns
(vii) forms and their bills.
(viii) crop estimates
(ix) harvest returns
(x) explanation of returns submitted
will be placed in kuliat until they are destroyed under the relevant rules.
19.41 Copies - Copies of papers kept in the tahsil kanungos office should be made by the office kanungo himself as far as possiable and attested by the tahsildar or naib- tahsildar. The rules for the supply of copies of records under the control of the Deputy Commissioner apply to the tahsil kanungos office. The copying work of this offfice will be under the charge of the tahsildar of naib-tehsildar.
19.42 The following rule laid down in part I of this chapter apply to the tahsil kanungos office as far as practicable:-
Paragraph 19.11 supra- Arrangement of files befor they are sent to
the sadr record room.
paragraph 19.12. supra- Papers which need not go into the record room.
Paragraph 19.13 supra Arrangement of village bundles.
Parapraph 19.14 supra Kuliat files.
Paragraph 19.15 supra Receipt of files in the record room
paragraph 19.17 supra Entries in goshwara and subsequent disposal
paragraph 19.20 supra Test of proper arrangement of records
paragraph 19.22 to Inspection of records
19.28 supra
paragraph 19.29 supra Destruction of Revenue files and registers
paragraph 19.30 supra Destruction of records,how to be carried out
paragraph 19.32 supra Record room receipts.
paragraph 19.33 supra Budget estimates of record room receipts.
PART III- Preservation
and Destruction of Records.
* * * * *
Note:- The rules regarding the destruction of revenue records will be found in Financial Commissioner's notification no.76, dated 2nd may, 1914, as amended by no.236, dated 21st December, 1914, and Punjab Government notification no.272, dated 12th April, 1915, no.666, dated 26th October, 1915, and no.116, dated 19th February, 1916, no.492, dated 31st July, 1916, no.643, dated 30th October, 1916, no.1571-R, dated 23rd Junuary, 1917, no.4091-R, dated 27th February, 1917, and no. 6681-R, dated 28th March, 1917, no. 14587, dated 10th July, 1917, and no.15412, dated 30th July 1917, the rules embodied in these notifications are reproduced below.
19.43 For the purpose of these rules revenue records consist only of papers contained in files.
19.44 Classification - Revenue records consists of registers (including statements, returns, lists, & C.) books and files. As regards registers and books, no further classification is necessary: they will be kept or destroyed in accordance with the instructions contained in paragraphs 19.45 and 19.46 infra. As regards files, these are divided into two classes for the purpose of destruction:-
(i) Such as are consigned to the record room.
(ii) Such as are excluded from the record room.
List of the former are given in paragraphs 1947 to 1950 infra and of the latter in paragraphs 19.52 and 19.53 infra. In the case of files not specified in these lists the orders of the collector shall be taken as to whether they shall be brought on the Land Records Office register or not. The collector shall decide in the case of such files the periods for which they shall be preserved, but in the case of files of importance, shall refer the case to the Commissioner for his information before ordering destruction after any specified period.
Section B- Revenue files and registers consigned to the District Land Records Office
I.—Destruction of
registers.
19.45 The following revenue registers and books shall be preserved in perpetuity, except as provided in the note to (1) below:-
(1) All printed books, pamphlets and manuals furnished by Government, manuscripts, circular orders and rules of practice.
Note: One copy of obsolete and superseded books, pamphlets, and manuals to be kept and the rest to be destroyed. These papers will be divided between the District Record Room and Land Records Office according to subject.
(2) Tabular statements of former settlements, including counterparts of general statements for a tahsil or other tract.
(3) Register of estates the property of Government and of grazing or fuel preserve.
(4) Register of assignments of land revenue.
(5) Register of inam grants to members of the agrucultural community (Rule 1 (2) under paragraph 48 of standing order No.7)
(6) Registers of grants for the formation of wayside groves and the sinking of walls where such exist.
(7) Registers of pensioners.
(8) Register of prevailing castes and tribes.
(9) Note books kept up by tahsil office kanungos and district kanungos.
19.46 Tahsil registers should be destroyed after one year - The following revenue registers shall be preserved for a period of three years and shall than be destroyed:-
(1) Registers of patwari circles.
(2) Registers of rainfall at sadr (Paragraphs 12.15 and 12.16).