ADVANCES FOR JOURNEY ON TOUR
10.25(c) Advances may be made under the rule specified below :-
(i) To a Government employee other than an Gazetted inspecting officer, for himself or an Assistant or Deputy, proceeding on tour up to an amount sufficient to cover for a month his contingent charges, such as those for the hire of conveyances or animals for the carriage of records, tents or other Government property, subject to adjustment, upon the Government employee’s return to headquarters or on 31s March, whichever is earlier.
Note. Advances under this sub-clause may be granted by heads of offices but they should not be applied to the expenditure of any gazetted Government employee, except that of Government employee of the Department of Forest which is meant to be covered by his travelling allowances.
(ii) To a Government employee, proceeding on tour, of an amount sufficient to cover his personal travelling expenses for a month, subject to adjustment on completion of the tour or on 31st March, whichever is earlier.
(iii) To a Government employee proceeding on a prolonged tour in the interior to places which are difficult of access of an amount sufficient to cover contingent charges in terms of sub-clause (I) above and personal travelling expenses in term of sub-clause (ii) above for six weeks, subject to adjustment on completion of the tour or on 31st March, whichever is earlier.
Note 1. Advances under sun-clause (I), (ii) and (iii) which are drawn in the month of March may be adjusted on completion of the journey or by the 30th April, whichever is earlier.
The expression “personal travelling expenses” in sub clauses (ii) and (iii) should be taken to include not only the daily allowance, but also the road mileage and the fares and incidentals for the journeys both ways. The daily allowance may be calculated for the likely period of halt at an out station, not exceeding 30 days or six weeks in any case, as the case may be.
Note 2. (a) Advances under sub-cause (ii) may be granted by Heads of Offices to Officers subordinate to them.
(b) Advances under sub-clause (ii) may be sanctioned
to themselves by all officers declared to be their own Controlling Officers.
(c) Advances under sub-clause (ii) to Heads of Offices who are not their own Controlling Officers may be sanctioned by the respective Controlling Officers.
d) Advances under sub-clause (iii) may be granted by Heads of Departments.
Note 1. Omitted.
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Note 2.. Omitted.
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Note 3. See N.B. under clause (e) below.
Note 4. An advance of travelling allowance under this rule may be sanctioned to a temporary Government employee without insisting on a surety from a permanent Government employee by the sanctioning authority in respect of gazetted Government employees and by the Head of Department concerned in respect of non-gazetted or Class IV Government employee. The advance should be restricted to a month’s pay of the officer concerned and in regard to non-gazetted and Class IV Government employees the conditions laid down in Note 12 under rule 10.25(a) will also apply. This does not also preclude sanctioning of an advance on the same basis as for a permanent Government employee provided surety from Government employee is obtained.
Note 5. See N.B. under clause (e) below.
Note 6. Where after drawal of an advance under this rule a Government employee has not submitted the adjustment bill in due time and consequently his right to T. A. claim stands forfeited under clause (e) of rule 2.25, the advance so drawn shall be recovered from his pay bill or any other dues in one instalment by the authority competent to sanction such an advance.
ADVANCE FOR EXPENSES CONNECTED WITH
REMITTANCE OF TREASURE
10.25(d) By the collector to a Treasury Officer or District Superintendent of Police, for expenses connected with a remittance of treasure, to be adjusted when the duty is completed.
Note. See N.B. under clause (e) below.
ADVANCES FOR LAW SUITS
10.25(e) By the head of an office for law-suits to which Government is a party.
N.B. The advances mentioned in clauses (c), 9d) and (e) are treated as final charges, not as advances recoverable, and to be drawn and accounted for as contingent charges or travelling expenses of establishments advances.
(f) and (g) Omitted.
10.25(h) Superintendent Engineers may sanction advances to Engineering Subordinates for the purchase of a tent on the first occasion of their requiring one, such an the first occasion of their requiring one, such an advance should be limited to a reasonable amount and recovered in twelve equal monthly deductions from pay commencing three months after the date of the advance.
ADVANCE FOR PURCHASE OF AGRICULTURAL MACHINERY
10.25(i) On account of agricultural machinery purchased by the Agricultural Engineer, the expenditure should be charged against “special advances” and the amount realised against “special advances” and the amount realised from sale of machinery, etc., taken to the credit of this account. The surcharge on sales should be credited monthly direct to the revenue head concerned and deposits of intending purchasers credited to Revenue deposits of intending purchaser credited to Revenue deposits and adjusted on completion of the purchase.
ADVANCE AND FREE INDIGENT GRANTS FOR THE WELFARE OF SCHEDULED CASTES AND BACKWARD CLASSES DEPARTMENT
10.25(j) For relief of distress, purchase of seed, cattle and agricultural implements, maintenance, clothing or any other necessary and reasonable purpose connected with the reformation and uplift of the member of Criminal Tribes residing in Settlements, reformatory schools, colonies and villages under direct control.
ADVANCE TO PRISONERS RELEASED UNDER THE GOOD CONDUCT PRISONERS PROBATIONAL RELEASE ACT. 1926, AND TO PAROLES RELEASED UNDER THE PUNJAB BORSTAL ACT AND PRISONERS RELEASED UNDER SECTION 401, CRIMINAL PROCEDURE CODE.
10.25(k) For purpose specified in (j) above.
ADVANCE FOR THE PURCHASE OF BOOKS.
An advance may be granted to a Lecturer/Professor of a Government Arts, Training or Professional College for the purchase of books to build up their libraries subject to the following conditions :-
(i) The total amount of advance shall not exceed Rs. 100 in each case. The Government employees obtaining an advance shall produce evidence to the satisfaction of both the Accountant-General as well as the sanctioning authority that the books have been actually purchased and the amount spent is not less than the amount advanced.
(ii) The advance shall
be free of interest and shall be recovered in four equal monthly instalments
from the pay bills of the government employees. Recovery of advance will
commence with the issue of the pay after the advance is drawn.
(iii) The
books purchased with the advance shall be considered to be the property of the
government until the advance is repaid.
(iv) The
provisions of clause (7) of rule 10.21 shall apply mutatis mutandis to the sale of books.
(v) In the case of
temporary Lecturers/Professors, the advance shall be granted on the surety of a
permanent Government employee
(vi) Not
more than one advance in a calendar year or two such advances throughout his
career shall be allowed to a Lecturer/Professor.
(vii) The
advance will be classified under head Loans to Government Employees-other
Advances-Advance for the purchase of books.
Note. The provisions of clause (1) of rule 10.20 shall apply mutatis mutandis to this advance also.
ADVANCE TO MEET COST OF HIGHER TECHNICAL,
MEDICAL AND SCIENTIFIC STUDIES OF THE CHILDREN OF GOVERNMENT EMPLOYEES IN INDIA
AND ABROAD IN RESPECT OF DEGREE COURSES AND ABOVE
(m) Interest bearing advances may be allowed with the approval of the competent authority in addition to the amount admissible from the G.P. Fund in cases where advances from the G.P. Fund to meet the cost of such studies of the children of the employees are insufficient because of higher expenses in connection with the technical and higher studies. The amount of loan so advanced shall be equal to 12 months pay (including Dearness Pay) subject to a maximum of ten thousand rupees. The loan will bear interest at the rate prescribed for grant of loan to Government employees for various purposes and will be restricted to the extent of the amount admissible from the General Provident Fund, falling short of this amount and will be advanced in yearly instalments depending upon the currency of the courses, each instalment being treated as a separate loan. The recovery of each instalments will be effected in fifteen monthly instalments and the first instalment of the loan will commence after the third issue of pay ; while in the case of second and subsequent instalments of loans, the recovery will commence after the sixth issue of pay after the drawla of each instalment. No authority from the Accountant General for the drawal of this loan will be necessary. The Treasury Officer concerned will pass the bill on the basis of sanction issued. The sanctioning authority will ensure that :-
(i) the advance is sanctioned after necessary verification to the effect that the child/children has/have secured admission in the Universities in India or abroad, as the case may be ;
(ii) the amount drawn
for one child or more children does not exceed twelve months pay of the employee
concerned subject to a maximum of ten thousand rupees as reduced by the amount
admissible from the General Provident Fund under the normal rules ; and
(iii) second
and subsequent loans will be subject to the conditions that the child/children continues
his/their studies in the second and subsequent years. Such a loan would be
admissible for each of his children subject to the admissibility of the maximum
prescribed limit of the loan.
Provided that the recovery of loan from a Government employee who dies while in service may be postponed till the child in respect of whom the loan was obtained starts earning, and no interest shall be charged on the amount of loan for the period of such postponement.
10.26. All advances are subject to adjustment by the government employees receiving them in accordance with the rules applicable to each case. When an advance is adjustable by recovery, the amount to be recovered monthly should not be affected by the fact of the borrowing Government employee going on leave of any kind with leave salary or his drawing subsistence grant. A competent authority may, in exceptional cases, order a reduction in the amount of the monthly instalment provided that in the case of interest bearing advances to Government employees the whole amount due should be completely recovered within the period originally fixed.
10.27. A competent authority may remit or write off recovery of any loans or advances which are found to be irrecoverable.
Note. See also note 2 below Rule 18.4
Remittance through Telegraphic Transfers, Bank Drafts and Government
Drafts.
Rules 11.1 to 11.44 Omitted *