Department of Revenue
The 4th July, 1984
The Punjab Tehsildars (Training) Regulations, 1984
No. Comp. I/OSD-6/ 84. In exercise of the power conferred by Rule 24 of the Punjab Tehsildar (State Service Class II) Rules, 1984 (hereinafter called the Rules), the Financial Commissioner, Revenue, is pleased to make the following Regulations for imparting training to the Tehsildar : -
1. Short title, commencement and applicability - (a) These Regulations may be called the Punjab Tehsildars (Training) Regulations, 1984.
(b) They shall come into force at once.
(c) They shall apply to the Tehsildars appointed by direct recruitment, by transfer, and by promotion.
2. Period and nature of training - All Tehsildar shall undergo institutional training at the Punjab State Institute of Public Administration. The period of such training shall be: -
For Tehsildar appointed by direct recruitment ..4 month
For Tehsildar appointed by transfer ..3 month
For Tehsildar appointed by promotion ..1 month
In addition, the Tehsildar appointed by direct recruitment and by transfer shall undergo field training and serve as Naib-Tehsildar for the period mentioned against each :-
Tehsildar appointed by Direct Recruitment
Field Training 11th months 6 months
Service as Naib- Tehsildar 1 year 3 months 6 months
3. Institute Training for Tehsildar appointed by direct recruitment and by transfer. The Institutional Training shall consist of six stages.
Stage 1. --- INTRODUCTION TO THE GENERAL OUTLINE OF THE REVENUE WORK
This will comprise lectures on the following :
Published in the Punjab Government Gazette (Extra) dated the 6th July, 1984
I. (a) how the settlement record is built up form the Khataunis;
(b) measurement both jadid and termim;
(c)what documents are included with the missal haqiyat and their importance;
(d) how harvest inspections are done and the importance of Khasra Girdawari in record work;
(f) tarmim work;
(g)how the jamabandi is prepared;
(h)how the Kistbandi and Fard Bachh are prepared;
(i) the importance of the Lal Kitab;
(j) preparation of the Kharif Jinswar and its incorporation in the Lal Kitab;
The trainees should start study of the following books:-
II. (a) Douie’s Settlement Manual;
(b) Land Revenue and Tenancy Act and Rules thereunder;
(d) Chapter 3,4,7,9, and 10 of the Land Records Manual;
(e)Punjab edition of the Land Revenue and Tenancy Act and Rules under the former;
(f) Final Settlement Report and the Assessment Report of one tehsil of last settlement;
(g)Settlement Officer’s notes and the Statement attached thereto of 10 villages.
STAGE II – SURVEY AND RECORD
I. Measurement and Records:
(i) Square measurements;
(iii) Preparation of field book;
(iv) Preparation of Khataunis;
(v) Preparation of Jamabandis;
(vi) Tracing of records form one settlement to another.
The trainees should complete the study write the above Paper in their own hands. They should also prepare the supplementary mentioned in Appendices 8 and 9 of Settlement Manual.
I. The trainees should complete the study of books mentioned under II in stage I and more particularly Chapter 12 to 14 and Appendix 7 of Douie’s Settlement Manual, Mensuration Manual, and Chapter 3,4,7,9, and 10 of Land records Manual.
II. Land Revenue Accounts and Collection of Land Revenue- Lectures on the following subject combined with a tour to Tehsil Officer to see the actual working:-
(a) Study of the Bench of the last two harvests and comparison with the Jamabandi in 5 village and preparation of Fard Bachh;
(b) Arz Irasal;
(c) Tehsil Khataunis and Kistbandis;
(d) Canal demand statements;
(e) Works of Siaha Nawis and Wasil Baqi Nawis;
This training be combined with practical explanations of Financial Commissioner Standing Order No.31 which deals with Land Revenue Accounts.
STAGE III ---- TRANING IN VILLAGE ADMINISTRATION
Each trainee shall deal with revenue works of one Kanungo Circle as follows: -
(a) Fard Bach;
(b) Inspection of wells and other works built with the aid of taccavi loans;
(c) Collection of land revenue;
(d) Work connected with the execution of order of Civil Court with regard to attachment and sale of Agricultural lands;
(e) Mutation works;
(f) Partition works;
(h) Attestation of quardrennial Jamabandi;
(i) Inspection of Patwari’s paper;
(j) Inspection of Field Kanungo papers;
(k) Alluvion and dilluvion;
(l) Suspension and remission of land revenue;
(m) Taccavi works;
During this period a trip should also be arranged to Tehsil headquarters to explain to the trainees the point for tehsil and inspection of Office Kanungo’s officer.
During this period the trainees should also make themselves familiar with the rest of the standing Orders of the Financial Commissioners, Land Records Manual and the Land Administration Manuals.
STAGE IV---- DEVELOPMENT AND PUBLIC ADMINISTRATION
Lectures on the following subjects:
1. Consolidation of Holdings:
2. General Principle of--
(c) Animal Husbandry.
(e) Health and Sanitation.
3. Five Year Plan, particularly in relation to Punjab;
4. Community Project and National Extension;
5. Public relation with particular reference to courtesy, dispatch, etc.;
6. Administrative technique including the knowledge of essential statistics and of execution;
7. Forest with particular reference to anti-erosion and reclamation measures;
(i) Canal Irrigation with particular reference to warabandi, chakbandi, occupiers rate and Kharaba, etc.
(j) Administration in Modern India and its problems.
STAGE V---- FLOOD RELIFE TRAINING
The trainees shall also: -
(i) Study important State Acts, Rules and Regulation as in Annexure I;
( ii ) study subjects which they have to pass in the Department Examination;
(iii ) Learn Noting , Drafting and basic office procedures .
4 Institutional training for Tehsildars appointed by promotion - The Institution training for Tehsildars appointed by promotion shall be as above, except that Part I of stage I , Parts I & III of stage II , and stage III may be omitted .
5. Field Training for Tehsildars appointed by direct recruitment - Field training shall be imparted as under to the Tehsildars appointed by direct recruitment: -
(i) Attachment with patwari Three months
The Deputy Commissioner should arrange for the trainee to work with an able Patwari under the close supervision of an experienced Field Kanungo when he should learn the Patwari’s work in all its details . He should accompany the patwari on his grounds for preparation of the Khasra Girdawari and crop inspection work and assist in the compilation of the jinswar statement from the girdawari papers and their incorporation in the village note – book . He should be instructed not only in measurement ( jaded ) , but in the correction of field maps ( tarmim ) and the preparation of tatima shajras . He should also become acquainted with the process of training records from one settlement to another.
(ii) Attachment with a Kanungo One Month
The trainee would acquaint himself with the duties of a Kanungo in general and attend to the following duties in particular : -
(1) he would conduct inspection of atleast 5 Patwaris as per the detailed proforma prescribed in the Annexures to Chapter 8 of the Land Records Manual ;
( 2 ) he would conduct the cent per cent checking of the girdawari done by the Patwari ;
(3 ) he would verify at least 30 mutation entered by the Patwari and compare it with the entries of the Jamabandi Registration Memorandum, Chowkidar’s Birth and Death Register, etc.;
(4) he would prepare the indices of notices as prescribed in the Land Records Manual;
(5) he would verify the Jamabandi with the tehsil record as prescribed in the Land Records Manual;
(6 ) the Tatimas prepared by the Patwari will be verified by him by him by actual measurement on ground;
(7) he will ensure the execution of at least 8 warrants relating to the transfer of possessed and attachments of crop/lands;
(8) he would verify Dhal Bach by comparing with the entries in the Mutation Register, Girdawari and Jamabandi Register; and
(9) he would take note of the Diaries, Sketch maps and other Registers Maintained by the Field/Officer Kanungo.
(iii) Independent charge of eight Patwari Circle as Kanungo … Three months.
The trainee shall be placed in charge of eight patwaris’ circle to learn the duties of a Field Kanungo. He will be responsible for the conduct and work of the patwaris in his charge and will see that their mutation work is not in arrears. He will supervise the preparation of the bachh, the mutation, alluvion, and dilluvion paper of their village and the accurate preparation of jamabandis and the statements which accompany them. He should learn how jamabandis are attested on the spot and check the incorporation of decided mutations in the new jamabandis.
After working as Kanungo independently for three months, if the Deputy Commissioner is satisfied that the candidate if fit to be recommended for a Kanungo’s certificate, he will recommend him to the Director of Land Records who will issue the required certificate after imposing such test as he may consider suitable and will submit a report to the Financial Commissioner, Revenue.
(iv) Attachment with Officer Kanungo …Two weeks.
Attachment with Wasil Baqi Nawis …Two weeks.
The trainee will study in detail the working of the various Branches in the Tehsil. He will also study the maintenance of various statement prescribed in the Land Records Manual. Particular attention would be paid by him with regard to the working of the Tehsil Officer Kanungo and Tehsil Wasil Baqi Nawis. While in Tehsil Officer, he would ensure and look to the: -
(1) preparation of indices in respect of record of rights and consolidation record consigned in the Tehsil Officer;
(2) preparation of acquittance roll, pay bills of the staff;
(3) posting of Registration Memorandum of Kanungo and ensuring compliance in respect of entering of mutation;
(4) filling of officer copies of mutation-sheets;
(5) preparation of Kistbandi in respect of Land Revenue demand and also taccavi instalment;
(6) entries in Day Book on the Basic of Treasury Challans;
(7) entries in Demand Register in respect of land revenue and taccavi recoveries; and
(8) entries in the Register Blank Warrants Forms issued, etc.
(v) Attachments with Sadar Kanungo … Two weeks
(vi) Attachment with Assistance Treasury Officer… Two weeks
(vii) Attachment with Tehsildar/Sub-Registrar One Month
(viii) Attachment with a Magistrate … Two weeks
(ix) Attachment with Sub-Divisional Officer(C) …Two weeks
The trainee should keep a diary during this period of training and submit it regularly through the District Revenue Officer to the Deputy Commissioner.
6. Field Training of Tehsildar appointed by transfer. Field training shall be imparted to the Tehsildars appointed by transfer as in the preceding Regulation subject to the following modifications: -
(i) Attachment with Patwari One Month
(ii) Attachment with Kanungo One Month
(iii) Independent charge of eight Patwari Circles as Kanungo One Month
(iv) Attachment with Officer Kanungo, Wasil Baqi Nawis and Sadar Kanungo One Month
(v) Attachment with Tehsildar/ Sub- Register One Month
(vi) Attachment with a Magistrate Two Week
(vii) Attachment with Sub-Divisional Officer (C) (for those appointed by direct recruitment and by transfer).
7. Service as Naib- Tehsildar - The Tehsildar under training should be placed in charge as Naib-Tehsildar of two more Kanungos’ Circle. During this time he will deal with the mutation, partition, demarcation, jamabandis and other revenue work of the circles. He should supervise the collection of the revenue of the villages in the circle, make reports about suspension and remissions when necessary, compile taccavi files, inspect wells and other work built with the aid of taccavi loans, carry out the orders of civil courts with regard to the attachment and sale of agriculture land, attend all other revenue work of the circle.
During this period he may be invested with the power of an Assistant Collector, 2nd Grade, and may be given revenue judicial cases to introduce him to the procedure in trying cases under the general supervision of the District Revenue Officer. In circle under fluctuating assessment his crop inspection work should be subject to the approval of the District Revenue Officer. All mutations disposed of by him should be examined by the District Revenue Officer.
The Commissioner of the Division will ensure that the Tehsildars under training are put in charge as Naib- Tehsildar of two or more Kanungos’ Circle for the period of their training (1 year 3 months for direct recruits and 6 months for those by transfer).
The Financial Commissioner, Revenue, will, in consultation with the Punjab State Institute of Public Administration, determine the order in which the various components of the training programme will be implemented for a particular batch of officers. This will normally be so arranged that the trainees have opportunity to hold independent charge of a Kanungo Circle during the months when girdawari inspections are carried out.
9. The provisions of Financial Commissioner’s Standing Order No. 12, which corresponded to the provision of these Regulations are hereby repealed.
Important Acts, Rules and Regulations covered in the Institutional Training of Tehsildars
1. Punjab Land Revenue Act, 1887.
2. Punjab Tenancy Act, 1887.
3. Punjab Security of Land Tenures Act, 1953.
4. Pepsu Tenancy and Agriculture Lands Act, 1955.
5. Punjab Village Commons Lands Act.
6. Punjab Urban Ceiling Lands Act.
7. Punjab Land Reforms Act, 1972.
8. Indian Registration Act.
9. Stamp Act.
10. Land Acquisition Act.
11. Punjab Eviction of Public Premises and Rent Recovery Act.
12. Rules, Standing Orders and Manuals under the above Act.
13. Punjab Requisitioning of Movable and Immovable Property Act.
14. Punjab Municipal Act.
15. Transfer of Property Act.
16. Indian Contract Act.
17. Hindu Succession Act.
18. Hindu Minority and Guardian Act.
19. Financial Rules.
20. Civil Service Rules, Volumes I and II.
21. Government Servant Conduct Rules.
22. Punishment and Appeal Rules and consolidated instructions dealing
with case of disciplinary action.
23. District Office Manual.
24. The Punjab Flood and Other Emergency Relief Manual.
Financial Commissioner, Revenue and Secretary
to Government, Punjab, Revenue Department.
The 22nd February, 1984
The Punjab Tehsildar (Residuary Service Matters) Regulations, 1984
No. Comp. 1/ O.S.D.- 83/2. In exercise of the powers conferred by Rule 24 of the Punjab Tehsildar (State Service Class II) Rules, 1984, (hereinafter called the Rules) the Financial Commissioner Revenue is pleased to make the following Regulations for dealing with residuary service matters of Tehsildar not expressly provided for by general or special order of the State Government:-
1. Short title, commencement and applicability- (a) These Regulations may be called the Punjab Tehsildar (Residuary Service Matter) Regulations, 1984.
(b) They shall come into force at once.
(c) These shall be applicable to all Tehsildars whether appointed by direct recruitment, promotion or transfer.
2. Submission of names by Nomination Authority under Rule 10 of the Rules-(a) - The nomination authority should not submit the name of any person without interviewing him and satisfying himself fully that his integrity is beyond doubt, that he has good physique, active habits and that he is physically and mentally suited for the post of Tehsildar having special regard to the executive duties and constant rough and heavy touring which a Tehsildar has to perform.
(b) The nominations shall be submitted by the respective nominating authorities to the Financial Commissioner, Revenue, Punjab, not later than such date as may be specified by the latter by general or special order, along with the nomination roll in Form T-I appended to these Regulations and his up-to-date Annual Confidential Rolls.
(c) The Financial Commissioner, Revenue, will consider the recommendations, and place the names of candidates selected for appointment in the respective register prescribed in Rule 9 of the Rules.
(d) When the selection of persons to the appointment of Tehsildar is completed, the rolls of other officials not considered suitable, received by the Financial Commissioner, Revenue from the nominating authorities, shall be returned to them.
3. Grant of leave to Tehsildars - (a) Leave applications of Tehsildar should be forwarded by Deputy Commissioner to the Revenue Secretary to the Financial Commissioner, in order that he may certify the admissibility of the leave applied for. The Revenue Secretary to the Financial Commissioner will return applications to the Commissioner of the Division concerned who will sanction them if authorized to do so, or submit them for the sanction of the Financial Commissioner, Revenue. In the case of Tehsildar serving in Settlements, applications should be submitted to the Revenue Secretary to the Financial Commissioner by the Settlement Officer,
“Provided that the Commissioner may sanction leave to Tehsildars up to six months if a report regarding the extent of leave due is not received in his office from the Revenue Secretary to the Financial Commissioner within fifteen days of the date of reference. In emergent cases, where a Tehsildar has to proceed on leave without giving adequate notice, the leave may be sanctioned subject to the title by the Commissioner even though a period of fifteen days has not expired after reference about the title is made to the Revenue Secretary to the Financial Commissioner. However, in all cases, where it is proposed to sanction leave only on posting of substitute, a confirmation must be obtained form the Revenue Secretary to the Financial Commissioner before sanctioning the leave that it would be possible to appointed a substitute.”
(b) Application for the leave to Tehsildars, which require the sanction of the Financial Commissioner, Revenue, should ordinarily be forwarded so as to reach the Financial Commissioner’s officer not later than one month before the date form which the leave applied for is required.
(c) Every application of a Tehsildar for leave on medical certificate should be dealt with in accordance with the procedure laid down in Punjab Civil Services Rules, Vol. I, Part I. He should produce a medical certificate of fitness to return to duty as required by the same Rules.
(d) Charge report of Tehsildar should be prepared in the form prepared in the for gazetted officer and submitted direct by the Deputy Commissioner concerned to the Financial Commissioner, Revenue, to the Commissioner of the Division and to the Account- General.
(e) When a vacancy is caused by a Tehsildar going on leave and the Commissioner is competent to sanction leave, it is incumbent upon the Commissioner to inform the Financial Commissioner, Revenue, well in the time of the orders passed by him granting leave to Tehsildar. When a vacancy arises due to any other cause, the Commissioner’s letter should given all necessary facts and information.
4. Manner of filling officiating vacancies of Tehsildars - Officiating vacancies of Tehsildar shall be filled form among Naib- Tehsildar whose names have been entered in Register B-I consequent upon acceptance as candidates.
5. Duties of Tehsildars - The duties of Tehsildar in the matter of the inspection of land records are given in Chapter 8 of Land Records Manual. For other duties generally, see paragraph 241-247 of the Land Administration Manual.
6. Touring of Tehsildars - (i) Commissioner should insist on district Officers exercising close supervision over touring by Tehsildars and should lay down the number of days each Tehsildar should tour and the number of nights which he should spend away from headquarter each month. A statement in Form T-2 or other form approved by the Commissioner should be submitted by the Deputy Commissioner each month to the Commissioner, for record. These statement should be before the Commissioners and Deputy Commissioners when they annual report on the revenue work of Tehsildars.
(ii) Tehsildar should be require to submit a tour program by the 20th of the month for the following month to the Deputy Commissioner through the District Revenue Officer for approval. These officer will examine the programme and see that no part of the tehsil is neglected.
(iii) When a Tehsildar is about to tour in his circle, the tehsil staff should bring to his notice all pending matter which require action on the spot.
7. Tehsildar not to address Financial Commissioner Revenue direct-Tehsildars should make all application to the Financial Commissioner, Revenue whether verbal or in writing, through the proper channel and not direct.
8. Personal file of Tehsildars-(i) There will be a separate personal file for each Tehsildar, maintained in three separate part, consisting of the following:-
Section (1) …Opening sheet as in Form T.3.
Section (2) … Nomination roll as candidate as in Form T.I.
Section (3) …Annual property Return Statements in the form prescribed by State Government for Gazetted Officers.
All other matter including copies of all orders of promotions, transfers, etc., will be dealt with in part II of the personal file.
Annual Confidential Reports.
(ii) For those officer who are already in service the Service Book, Chapter Rolls and property statements prior to their appointment as Tehsildar will form part of their personal file and the record should be transferred to the Financial Commissioners’ Office by the previous Controlling Authority immediately after appointment as Tehsildars.
(iii) The title pages of all three parts of the personal file should bear the same file number.
9. The corresponding provision/paragraphs contained in the Financial Commissioners’ Standing Order No.12 relating to the matters provided for these Regulations are hereby repealed .
FORM T – I
For nomination to Tehsildars
3. Educational Qualifications
4. Date of Birth
5. Post ( s ) held with exact dates
6. Home ----- district
7. Details of property with station where located
8. Whether any departmental proceeding is pending or contemplated against the official ; if so, the details and present stage thereof
9. * Remarks
Recommendation of Nomination Authority concerned
I nominated/ do not nominate Sardar / Shri________________ for appointment as Tehsildar.
( Nominating Authority )
* In this column , the Nominating Authority would give reasons for nominations/ not nominating the official for appointment as Tehsildar .
FORM T – 2
Tour statement of the Tehsildar for the month of ___________ 199 ______ as required by paragraph 6 of the Regulation
Name of Tehsildar ________________
FORM T - 3
1. Name of official ..
2. Father' s name ..
3. Date of birth ..
4. Departmental examination passed,
with date of passing..
5. Home District ..
Financial Commissioner, Revenue
And Secretary to Government, Punjab
The 22nd February, 1984
The Punjab Tehsildars (Departmental Examination)
No. Comp. I/O.S.D.-83/I. In exercise of the powers conferred by Rule 24 of the Punjab Tehsildars (State Service Class-II) Rules, 1984 (hereinafter called the Rules) the Financial Commissioner, Revenue, is pleased to make the following regulations: -
1. (a) These Regulations may be called the Punjab Tehsildars (Departmental Examination) Regulations, 1984.
(b) They shall come into force at once.
(c) They shall apply to all the Tehsildars whether appointed by direct recruitment, promotion or transfer but shall not apply to persons who have already passed the tehsildars’ examination under the Rules hitherto in force, or who have been exempted by competent authority from passing that examination.
2. A Departmental Examination for Tehsildars shall be held in the months of February, June and October each year, on the same dates as that notified in the Punjab Government Gazette for the Departmental Examination of Assistant Commissioners and Extra-Assistant Commissioners.
3. The following persons are entitled to present themselves for examination:-
(a) Tehsildars appointed by direct recruitment, by promotion or by transfer;
(b) Naib Tehsildars, substantive or officiating, who have passed the Departmental Examination of Naib Tehsildars;
(c) Superintendents (Grade-II), and Superintendents (Grade-IV) (Revenue and Records), Deputy Commissioners’ offices of not less than two years service as such, who are permitted to do so by the Deputy Commissioner;
(d) Superintendents (Grade-III) Revenue and Judicial Commissioner’s Offices having not less than two years service as such, who are permitted to do so by the Commissioner.
(e) Consolidation Officers, Consolidation Department who have completed the Naib Tehsildars Departmental Examination;
(f) Assistant (Judicial) of the Financial Commissioner’s Secretariat having rendered at least 2 years service as such, who is permitted to do so by the Financial Commissioner.
4. No person shall avail of more than five chances (including the chances which he may have availed of under the Rules hitherto in force) to pass the examination. In case of persons falling under categories (a), (e), (f), of Regulation 3, the Financial Commissioner, Revenue; in case of persons falling under categories (b) and (d) of Regulation 3, the Commissioner; and in case of persons falling under category (c) of Regulation 3, the Deputy Commissioner may, however, permit one more chance for special reasons to be recorded in writing.
5. All persons who intend to appear at the examination in February, in June or in October of any year, are required to give notice before the Ist January, the Ist May and Ist September, respectively to the Financial Commissioner, Revenue, in case of persons falling under categories (a), (e) and (f) of Regulation 3; to the Commissioner in case of persons falling under categories (b) and (d) of Regulation 3; and to the Deputy Commissioners in case of persons falling under category (c) of Regulation 3, of their intention to appear. The notice should state the subject in which the person presenting it intends to be examined.
6. There shall be the following subjects of examination:-
I. Criminal Law Group A-I
II. Civil Law Group A-II
III. Revenue Law Group B
IV. Financial Rules Group C-I
V. Patwaris' Mensuration Manual
7. The books from which questions shall be set in subject I to IV, are enumerated in the Schedule which may be modified and published from time to time in part I of the Punjab Government Gazette in connection with the Departmental Examination of Assistant Commissioners and Extra Assistant Commissioners.
8. Papers will be set and marks assigned in each subject as follows:-
(I) Criminal Law Ist paper
Criminal Law 2nd paper
Criminal Law 3rd paper
(II) Civil Law
(III) Revenue Law Ist paper
Revenue Law 2nd paper
(IV) Financial Rules
(V) Patwaris’ Mensuration Manual
(i) Written-translation of a passage from Urdu into Punjabi
(ii) Oral reading of a passage printed & cyclostyled in Urdu