SECTION XVII-JOURNEY ON A COURSE OF TRAINING
2.88(1) (a)
When a Government employee or a student not already in Government Service is
selected to undergo a course, he may be allowed
allowance and daily allowance
at tour rates as indicated below: -
Travelling Allowance:
(i) Travelling Allowance for the original
journey to and the last journey from up place of training.
(ii) In the case of Trading at a school,
college or similar institution, travelling allowance or similar journeys on the
occasions of holidays and vacations.
(iii) Travelling allowance for journeys during
the course of training.
Daily Allowance
(b) (i) In
the case of a student not already in Government services who is selected to
undergo a course of training or work study course and in the case of a
Government employee for a continuous halt during training or work study course
at a place a place outside his head-quarters, full daily allowance shall be
allowed at tour rates for the entire period of training.
Provided that where free food or lodging is provided at
government expense and where the trainees, selected to undergo a course of
training or work study course , are unmarried the daily allowance shall be
reduced to one half.
Provided further that where both food and lodging are
given free to the trainees by the training institutes, the daily allowance
shall be reduced to one fourth.
(2) The tour rates of daily allowance shall be as follows: -
|
1. For a period
not exceeding thirty days. |
Full daily allowance |
|
2. For a period
exceeding thirty days but not exceeding one hundred and eighty days. |
One half of the daily allowance |
|
3. For a period
exceeding one hundred and eighty days. |
Nil |
Note: -Travelling
allowance and daily allowance to a student not already in Government Service
will be determined with reference to the initial pay of the post for which he
is a prospective candidate”
2.88A (i) No
travelling allowance should be allowed for the onward journeys in cases where
the probationers join the training institutions direct on first appointments to
Government service.
(ii) T.A as
on tour may be allowed to the probationers who are already in Government
service or who first join their respective Department or State of allotment and
then proceed to join the training institute or where they move from one
training institute to another. No daily
allowance will, however, be admissible in any case for the periods of their
stay in the training institutes, and
(iii) Travelling
allowance as admissible under the normal rules may be allowed for tours to
outstations undertaken from the join the training institutes on or after 24th
August 1968.
2.89.
Omitted.
SECTION XVIII-JOURNEY IN CONNECTION WITH DUTY FOR LOCAL FUNDS
2.90. (a) Except
as provided in clause (b), the travelling allowance to Government employees for
journeys performed in connection with a local funds is governed by the Rules of
the Local Funds, and is payable from that source.
(a)
When a
Government employee who is an ex-officio member of a local body, travel body,
travels to attend meetings of the local body or when a Government employee
travels for purposes of supervision or control of affairs of a local body as a
part of his regular duties, his travelling allowance shall be paid from the
State revenues, and shall be government by these Rules.
(b)
When a
Government employee paid from State revenues travels on duty counted with a
local funds for which the travelling allowance is payable by the local fund he
should prepare a separate bill for such journeys, but should forward this bill,
if any, with the bill for the same month payable from State revenues to his
controlling authority for the latter bill.
This authority will scrutinise the bill, and will forward the bill
payable by a local body to the local body concerned for necessary action
SECTION XIX—TRAVELLING ALLOWANCE ADMISSIBLE WHEN MEANS OF TRANSPORT ARE SUPPLIED WITHOUT COST TO THE GOVERNMENT EMPLOYEE TRAVELLING
2.91. The Financial Commissioners and Chief
Secretary have been granted the general right to reserve by requisition one
first class coupe or, failing that one ordinary first class compartment, when
making journeys by railways on duty for over six hours duration or journeys ,
any part of which, falls between the hours of 11. p.m. and 6 a.m.
The procedure to be followed in submitting the
requisition for reserved accommodation shall be such as may be prescribed by
the Railway Board.
Note: A first
class compartment means a compartment with the smallest number of berths (or
seats where seats only are provided other than count compartments available in
the train by which the Financial Commissioners are to travel.
2.91-A.
When a Financial commissioner or Chief Secretary travels in a reserved
accommodation on tour: -
(a)
the entire
cost of haulage is borne by Government.
(b)
any persons
travelling with him in the reserved accommodation must by the usual tares to
the railway by the purchase of first class tickets, and in every bill for
travelling allowance in respect of a journey performed in reserved accommodation he must specify the number of
persons who travelled with him and certify that necessary tickets were
purchased by them.
Note: The
Financial Commissioner shall be required before beginning the journey to have
the number and other details of the tickets purchase for the person travelling
with him in the reserved accommodation entered on the requisition form by the
Station Master of the station from which the journey is commenced. This is necessary in order to enable an
adjustment to be made between the Civil and Railway Department in respect of
the fares realized by the railway.
When in the case of a
Financial Commissioner, who travels in reserved railway accommodation no
travelling allowance bills are received by the Audit Officer, but only debits
are received on account of railway requisition; the Audit Officer will call for
a certificate from him to the effect that the journey covered by the
requisition was for public duty;
(a)
if he
desires additional accommodation for his staff or luggage, he must make
arrangements with the railway administration for the provision of such
accommodation, the haulage and other charges being met at his expense;
(b)
he is
entitled to draw no travelling allowance for the journey; but he shall have the
option of drawing : -
(i)
allowance
for incidental expenses at an amount not exceeding 4 paise per kilometre as if
performed by purchasing a ticket, or
(ii)
actual
expenses, up to the limit of allowance for incidental expenses admissible for
rail journeys, subject to his furnishing the details of the actual expenses;
(b)
the amount
of luggage which may be transported free of cost is the amount covered by the number
of tickets which a member of the public would have to purchase to reserve such
accommodation.
2.91 B. Free
passes - The issue of free
passes for journeys by railway is regulated by rules made in this behalf by the
Railway Board.
2.92. Free transit
by railway otherwise than in accommodation reserved by requisition - When a Government employee is entitled to
or is allowed free transit by railway on a free pass or otherwise, the mileage
allowance which he draws for the journey must except in the case of Government
employees whose duties require them to travel extensively by railway and who
are covered by rule 2.49, be reduced by the amount of the fare which, but for
such free transit he would have paid.
This rule applies to cases in which a free pass is issued on any
railway. The reduction made must
include the full number of fares covered by the pass unless the Government
employee certifies that he did not use the pass in respect of any fare or fares
for which no reductions is made.
2.93. Government
employee in receipt of permanent travelling allowance - When a Government employee in receipt of
permanent travelling allowance uses a free pass on a railway within his sphere
of duty, he must deduct from his permanent travelling allowance for the month
the amount of the railway fares which he would have paid if he had not
travelled on a pass.
2.94. Government
employee permitted to travel in a higher class on payment of lower fare - When a Government employee is permitted
to travel by railway in a higher class on payment of a lower fare his mileage
allowance must be reduced by the amount by which the fare of the class in which
he travels, exceeds the fare actually paid.
2.94. Government
employee travelling with a free pass on an un-opened line of railway - A Government employee travelling with a
free pass on an unopened line of railway or by railway trolley is entitled to
the travelling allowance prescribed in rule 2.92.
(ii) Journeys by Sea or River Steamer.
2.96. Journey by
Government vessel - When a
Government employee travels by sea or river otherwise than on payment of
passage money in a steamer the cost of which is paid by Government or by local
fund, he may draw no travelling allowance except the daily allowance of his
grade: provided that when his and luggage are not conveyed on the vessel but
are sent separately at his expense, he may draw in addition the actual cost of
transporting them.
Note: Receipts or
when these are not available should support Claims under this rule, by
certificates.
2.97. Free
transit by non-Government steamer - When a Government employee is allowed free transit by sea or river
steamer, otherwise than in a Government vessel, the mileage allowance, which he
draws for the journey, must be reduced by the amount of the fair which, but for
such free transit, he would have paid.
If he travels on a free pass, the reduction made must include the full
number of fares covered by the pass unless the Government employee certifies
that he did not use the pass in respect of any fare or fares for which no
reduction is made.
This rule
does not apply to cases in which a Government employee is allowed a free pass
by a steamer ship company without cost to Government unless the free pass is
issued in connection with his official status or duties or as part of a regular
arrangement with Government for the conveyance of mails, etc.
2.98. When a Government employee is allowed free
transit by air in a machine owned or chartered by Government or by an Indian
State, he is entitled to an allowance for incidental expenses calculated under
rule 2.25C.
2.99. A Government employee when making a journey
by air, in a Government machine or in a machine chartered by Government for the
purpose , shall pay a first class full or half railway fare, as the case may
be, to government on behalf of each person
not entitled to travel in that machine who may acc9ompany him.
Note: - If a
Government employee wishes to take with him any “non-entitled “ person in a
Government machine or in a machine chartered by Government he should obtain the
sanction of the Head of Department or if he himself is the Head of Department
of the Administrative Department concerned.
The sanctioning authority in giving such sanction should satisfy itself
that no extra expenditure is caused to Government thereby.
2.100. Free
transit by boat, road, etc - Except
where otherwise expressly provided in these Rules, when, on a journey other
than a journey by railway or by sea or river steamer or by air, a Government
employee uses a means of locomotion provided at the expense of Government, a
local fund or a court of wards estate and does not pay the cost of its use or
propulsion, he is entitled to travelling allowance as follows: -
(a)
If he has
not to provide separate conveyance at his own expense for his servants or
luggage, he may draw the daily allowance of his grade and may not exchange it
for mileage allowance. If however, part
of the journey is made by other means of locomotion, he may, at his option,
draw in lieu of daily allowance mileage allowance admissible for that part;
provided the distance travelled exceeds 32 kilometers.
(b)
If he has
to provide separate conveyance at his own expense for his servants or luggage
he may if the conditions of rule 2.44 are fulfilled, exchange his daily
allowance for half the mileage allowance calculated by the particular mode of
conveyance used for their transport or if transported by rail for incidental
expenses allowance, as the case may be, for the journey and draw in addition
the mileage allowance admissible for any part of the journey made by other
means of locomotion at full rates.
Note 1 The
Inspector-in –charge of the Mobile Police Patrol is permitted to draw the daily
allowance admissible under this rule on those days only, when the distance
traveled is more than 32 kilometers from his headquarters.
Note 2 The
provisions of this rules apply equally to journey made on transfer and journey
on tour.
Note 3 When
a journey under this rule is combined with a journey by railway, the allowance
admissible to a Government employee should be regulated in accordance with the
rule 2.44 modified in respect of the journey other than the railway journey
with reference to the provision of the rule.
The additional half daily allowance under rule 2.45 is not permissible
in such a case. The Government
employees will not, however, be entitled to anything for journeys covered by
this rule from duty point (i.e. the place/office of employment at his
headquarters) to Railway Station and vice-versa, except that they will draw
half daily allowance for the days of departure or arrival as the case may be
under the normal rules.
Note 4 In
case of journeys within a radius of 16 kilometers fom the Government employee’s
headquarters, covered by this rule, only half daily allowance shall be
admissible irrespective of the number of trips made on any one day.
Note 5 Government
employees who may be provided with cars at State expense are not entitled to
the benefits of clause (b) of this rule, even if they made separate arrangement
for the conveyance of their servants and luggage.
Note 6 When
a peon uses a cycle supplied at the expenses of Government for taking dak to
offices situated beyond a radius of 8 kilometers from his headquarters, he may
draw daily allowance, of his grade, if the journey involves an absence of at
least one night from his headquarters, but he should not exchange it for
mileage allowance.
Note 7 When
a Government employee performs a journey in a conveyance supplied at the cost
of Government, a local fund or a court of wards estate from an ordinary
locality to an expensive locality where he halts, the daily allowance
admissible to him under this rule should be calculated at the basic rates given
rule 2.24-C and not at the enhanced rates allotted for expensive localities in
rule 2.27, as the daily allowance is granted in lieu of mileage allowance. The rate of daily allowance will be on the
basis of ordinary localities for the journey days, and at the rates fixed for
expensive localities as in rule 2.27 ibid for the days of halt. In respect of journey from the expensive
locality to another expensive locality/more expensive locality and vice-versa,
the daily allowance may be allowed at the rates of less expensive locality
instead of the basic rates given in rule 2.24-C.
Exceptions –(1) Secretaries to Ministers in the scale of Rs. 900-50-1,250
(selection grade Rs. 1,300-1,500) and Private Secretaries in the scale of Rs.
500-30-740/40-900 attached to Governor, Ministers, Speaker, Deputy Speaker,
Deputy Ministers and Chief Secretary to Government, Punjab, while travelling
on duty with Governor, Ministers,
Speaker, Deputy Speaker.
Deputy
Ministers and Chief Secretary to Government. Punjab, in their cars or in
Government transport are permitted to exchange their daily allowance or mileage
allowance at the rate of 4 paise per kilometre for the entire journey,
irrespective of the fact whether the stations between which the journey is performed,
are connected by rail or not. In
addition to the mileage allowance, they shall be entitled to draw half daily
allowance of their grade for the days of departure and arrival under rule 2.45.
(2) Private Secretaries in the grade of
Rs.500-30-740/40-900 attached to Secretaries to Government, Personal Assistants
in the grade of Speaker, Deputy Speaker Deputy Ministers, Chief Parliamentary
Secretary and Secretaries to Government, Stenographers, Steno-typists, Jamadars
and Peons and members of the household staff of Raj Bhawan viz., Manager
Household, Storekeeper, Head House Bearers, House Bearers, Head Khidmatgar,
Head Cook, Cooks, Head Driver, Drivers, Motor Cleaner, Khalasis and their
Jamadars, Bhishties, Sweepers and Jamadars, Dhobi and Mate Dhobi when required
to travel in a Government transport/staff of the Ministers when travelling in
the Minister’s car between stations connected by rail are allowed to draw
travelling allowance as fore a journey on tour less one single fare by rail of
the class to which they are entitled.
2.101. When a Government employee uses a staff
car or is provided with means of locomotion as in rule 2.100 he should not draw
travelling allowance under the ordinary rules by paying for petrol, etc. All the expenses incurred in respect of the
propulsion of such vehicles will be borne by Government and the travelling
allowance of the Government employee regulated under rule 2.100.
2.102 Journey by
Government motor car – A
Government employee who travels by a motor car which has been supplied to him
at the expense of Government ion the condition that he himself bears the
ordinary cost of maintenance, may draw travelling allowance as for a journey on
tour but the amount of the mileage allowance which he may draw is limited by
the following conditions: -
(a)
If he
travels by the motorcar alone, he may draw for the first 32 kilometers, the
mileage allowance of his grade subject to the limit of daily allowance and for
the remainder of the journey, three-fourths of such mileage allowance.
(b)
If he
combines with a journey by the motorcar, a road journey by other conveyances,
he may draw travelling allowance in respect of the journey by motorcar as in
clauses (a) above and for the journey by other conveyance at full rates.
(c)
If he
combines with a journey by road, whether made wholly or partly in the motorcar,
journey by railway or steamer, he may draw mileage allowance for the journey by
the railway or steamer, in addition to the allowance admissible under clauses
(a) and (b) of this rule for the journey by road.
Note: -Originality
maintenance consists of lubrication, washing, tuning of engine, attending to
ordinary electrical defects, replacement of engine oil, gear oil, etc.,
repairing of tyres, tubes and any other jobs costing less than Rs.25.
Complete
overhauling of engine, overhauling of transmission, replacement of new parts,
chassis repairs, such as replacement of worn-out chassis numbers, of
realignment of chassis frame, purchase of new tyres, battery, radiator are
treated as special repairs.
2.103. Chauffeurs
of Government motorcar - The
chauffeur of a motor car supplied at the expense of Government, when making a
journey by road on the motor car in his charge, may draw Travelling allowance under
the provisions of rule 2.105.
Note: -While Travelling on duty by Government owned
transport, General Managers, Works Manager, Traffic Managers Chief Inspectors,
and Station Supervisors of Government Transport Services, Punjab, shall be
entitled to daily allowance only when they pass the night away from their
headquarters or when the distance travelled is more than 48 kilometres from
headquarters. Inspectors, Drivers and
Conductors when on duty with the vehicle shall be paid daily allowance only
when they pass the night away from their headquarters. These conditions will be subject to other
conditions in these rules.
2.104.
The
following rules have been prescribed in respect of the drawing of travelling
allowance by Government employees who accomp0any the Governor:-
(1) If the Government employees travel in
the Governor’s special train consisting of nine carriages, i.e. the maximum
number for a ‘special’ including wagons, servants, carriages, etc., the travelling
allowance which they would ordinarily draw should be reduced by the amount of
the fare which, but for such free transit, they would have paid. No refund to the Governor’s Tour Fund is
necessary, as no extra expenditure is incurred out of the grant on this
account.
(2) If the Government employees travel in an
ordinary train, they should purchase their own tickets and draw the ordinary
travelling allowance. No recoveries are
necessary in this case unless their fares are, in the first instance, advance
from the Tour Fund, in which case the accounts of the fund should be adjusted
by the Military Secretary.
(3) In all cases, where full travelling
allowance is drawn by the Government employees, it should be certified on the
bills that the journey was performed by an ordinary train. On the authority of this certificate and on
the understanding that the accounts of the Tour Fund will (if necessary) be
adjusted by the Military Secretary, the travelling allowance charged by the
Government employees will then be passed in full.
METHOD OF CALCULATING ALLOWANCE
2.105. When a Government employee who is supplied
without charge, returns to his headquarters on the same day, daily allowance,
if admissible under rules 2.95, 2.96 and 2.100, will be calculated as follows:-
Nil If the absence from headquarters does not
exceed six hours.
Half daily allowance. If the absence from headquarters exceeds
six hours, but.
does not exceed 12
hours
Full daily allowance If the absence from headquarters exceeds
twelve hours.
Note 1 See also Note (5) below rule 2.100.
Note 2 When
a Government employee, who while on tour, is treated as a State Guest travels
to another station in a conveyance provided at the expense of Government or a Local
Fund and returns on the same day on which he departed from there his daily
allowance should be regulated in accordance with the manner prescribed in this
rule: provided that he does not get less daily allowance for the day than what
would have been admissible to him if he had not moved out from the place of
halt.
Note 3 When
a Government employee is provided with free conveyance for part of the journey
or for one way journey only (i.e. either for going from, or for return to
headquarters) and he returns to his headquarters on the same day, the daily
allowance if admissible under the rules, may be calculated as follows: -
Half daily allowance, If the absence from headquarters does not exceed
twelve hours.
Full daily allowance. If the absence from headquarters exceeds
twelve hours.
He may, at his option, draw in lieu of
the aforesaid daily allowance the mileage allowance admissible for the part of
journey for which the conveyance is not provided free of charge, provided the
distance travelled exceeds 32 k. m.
SECTION XX—GOVERNMENT EMPLOYEES IN MILITARY EMPLOY
2.106. (a) Except
as provided in clause (b) the travelling allowance admissible to Government
employees in military employ is government by military regulations.
(b) When a
Commissioned Indian Military Officer of the regular forces, the Military police
or the Military, whether on the active or the retired list, invited to attend a
darbar or leavee, at a place other than that at which he is stationed or has
his residence, a competent authority may grant him travelling allowance for the
journey, subject to the following limits: -
(i)
For the
journey from his station or place of residence to the place at which the darbar
or leavee is held and thence back to his starting point single railway and steamer
fares actually paid and actual travelling expenses for journeys be road,
subject to the maximum admissible to a Government employee of the first grade,
when on tour.
(ii)
For halts
at the place at which the darbar or levee is held, a daily allowance of Rs.4.50.