SECTION XXI—CONTROL OVER TRAVELLING ALLOWANCE BILLS
2.107 Controlling
Officer to be declared by competent authority - A competent authority shall declare what authority
shall be Controlling Officer for travelling purposes of each Government
employee or class of Government employees.
It may, if it thinks fit, declare that any particular Government employee
shall be his own Controlling Officer. A
Controlling Officer shall not, without the sanction of a competent authority
delegate to a subordinate his duty of counter signature.
2.108.
Signature Controlling Officers
necessary on a travelling allowance bill - No bill for travelling allowance of a non-gazetted
Government employee other than permanent travelling allowance, shall be paid
unless it be signed or counter-signed by the Controlling Officer of the
Government employee who presents it.
Note: - A certificate
to the effect that there has been no change in the nature of duties of the
Government employee or the extent of his touring to justify the withdrawal or
reduction in the rates of the conveyance allowance shall be endorsed by the
Controlling Officer on the pay bills of the Government employees concerned for
the months of January, April, July and October, in each year.
2.108-A. Bill for travelling allowance of gazetted government employees - No bill for travelling allowance of a
gazetted government employee shall be signed and paid unless the drawing and
disbursing officer in addition to complying with the provisions of rule 2.109
is satisfied-
(i)
that before
undertaking the journey the gazetted officer has got his detailed tour
programmed approved from the respective Controlling Officer, specifically
indicating therein whether the journey shall be performed by a private car or
by any other means of conveyance viz., by bus or railway;
(ii)
that the
gazetted officer has submitted his tour notes in respect of the journey
performed by him for which T.A. claim is put up by him to the Controlling
Officer and that the gazetted officer has given a certificate to that effect on
the T. A. bill; and
(iii)
that the ex
post facto sanction of the Controlling Officer for performing the journey by
private car, if not already approved in the tour programme, and the approval of
the Controlling Officer with regard to any variations in the tour programme
already approved by him has been obtained:
Provided that the
bill for travelling allowance of the drawing and Disbursing Officer himself
shall not be paid unless it is signed by his controlling officer.
Provided
further that the commissioners of Divisions shall be their own controlling
officers for the purpose of countersigning their own travelling allowance bills
subject to the condition that before undertaking the journey they shall get
their tour programme approved by the Financial commissioner (Revenue), Punjab
Exception: -These rules shall not the staff of the Punjab Vidhan Sabha
secretariat.
2.109.
It is the
duty of a Controlling Officer, before signing or counter signing a travelling
allowance bill: -
(a)
to
scrutinize the necessity, frequency and duration of journeys and halts for
which travelling allowance is claimed and to disallow the while or any part of
the travelling allowance claimed for any journey or any halt, if he considers
that journey was unnecessary or unduly protracted, or that a halt was of
excessive duration;
(b)
to
scrutinise carefully the distance entered in travelling allowance bill and to
satisfy himself, by maintaining proper check register of bills signed or
counter –signed by him that a double payment for one and the same journey is
not passed;
(c)
to satisfy
himself that mileage allowance for journey by railway or steamer, excluding
additional fare or fares allowed for incidental expenses has been claimed at
the rate applicable to the class of accommodation actually used, that
concessional return tickets for the journeys or journeys charged for in the
bill were purchased wherever and whenever possible, and that where the actual
cost of transporting employee’s personal effects, etc., is claimed under these
Rules , the scale on which such servants, effects, etc., were transported, was reasonable
and to disallow any claim which , in his opinion, does not fulfill that
condition;
(d)
to exercise
care that there is no evasion or breach of the fundamental principle of
travelling allowance , viz., that the allowance is not to be a source of profit,
especially in the case of journeys by road performed by motor car;
(e)
to observe
any subsidiary rules order which a competent authority may make for his
guidance;
(f)
to satisfy
himself that the Government employee actually bought a thought ticket at the
rate claimed and that it was not possible for him to get a through ticket at a
cheaper rate by paying only for the appropriate class of accommodation over
that portion of the journey where accommodation of that class was available.
Note: - In order to enable the Controlling Officers to
discharge their responsibility all Government employees whether gazetted or not
, should , when submitting their T.A.
Bills for counter signatures append to their bills the certificates in the
following forms. These certificates do
not cover all the rules and the Controlling Officer will still have to exercise
control otherwise also.
CERTIFICATES FOR JOURNEYS ON TOUR
Certified that I was/was
not (i) provided with means of locomotion
at the expense of Government local fund or a court of wards estate for journeys
by road (rule 2.100); (ii) allowed free transit by railway under a free pass or
otherwise (rules 2.92 to 2.95) for any journey for which T.A has been claimed.
2. Certified that I travelled by rail/steamer on all days in
the class of accommodation to which I am entitled except on
..................................................................................when
I travelled by ..............................class.
3.
Certified
that between stations connected by rail
viz................................................to
.......................................... I performed the journey by car and
incurred a sum of ......................... as road fare, which is supported by
actual car ticket.
3-A Certified that between stations connected by rail viz
...............................................
.................... to
..................................... , I performed the journey by omnibus by
getting a single seat and incurred a sum of
...................................................., as road fare.
4.
Certified
that the journey by road was performed by motor car/motor cycle
(i) which
was a hired one and all the accommodation of which was reserved by me.
.............................................................................................................................................
(ii) which
was a private property, details of which are given below.
.............................................................................................................................................
(iv)
being a
Government vehicle.
5.
Certified
that I did not perform the road journey, for which mileage allowance has been
claimed at the higher rates prescribed in rule 2.24-S of the T.A Rules by
taking a single seat in any public conveyance (excluding a steamer) which plies
regularly for hire between fixed points and charges fixed rates. I also certify that the journey was not performed
in any other vehicle without payment of its hire charges or incurring its
running expenses.
6.
Certificate
that the journey beyond jurisdiction was performed under proper authority.
7.
Certified
that the number of kilometres shown in the bill are correct.
8.
Certified
that the journey road was performed by taking a single seat in a taxi, motor
omnibus or lorry.
9.
Certified
that journeys on ............................were performed by Mail/Express
Train in the interest of public service.
10.
Certified
that I was actually and not merely constructively in camp on Sunday and
Holidays, for which daily allowance has been claimed,.
11.
Certified
that I was not absent on casual leave during the period for which daily
allowance has been claimed.
12.
Certified
that during my halt at ......................................................................from
.....................to ....................while on duty I continued to incur
expenditure after the first 10 days.
CERTIFICATES FOR JURNEYS ON TRANSFER
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1.
2.
3. Same as for journeys on tour, in respect of the
Government
4. employee and his family.
5.
6.
3.
Certified
that the family members for whom T.A. has been claimed actually travelled with me
or preceded /followed me within the time-limit prescribed for journeys on
transfer.
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8.
Same as for journey on tour.
9.
10. Certified that the actual expenses
incurred, as cost of transporting personal effects was not less than the sum
claimed in the bill.
11. Certified that I have transported
..........................................................quintals of luggage
on my transfer.
2.110. The right of a Government employee to
Travelling Allowance, including daily allowance, is forfeited or deemed to have
been relinquished if the claim for it is not preferred within one year from
date on which it become due.
Authority which exercise the powers of a competent
authority under the various Travelling Allowance Rules.
Note 1 Conservators
of Forests have all the powers of a Head of Department for the non-gazetted
establishment serving in the circles (as mentioned in rule 2.25 (3) of the
Punjab Civil Services Rules, Volume I Part I, except powers mentioned in Serial
Nos. 16 and 20 of the Table below.
Note 2 The
Administrative Departments and Heads of Departments may re-delegate the powers
delegated to them in the Table below, on their own responsibility and subject to
such restrictions as they may like to impose, to any officer under them at
their headquarters offices. Copies of
all such orders should invariably be supplied to the Finance Department and
Accountant General, Punjab.
Power in respect of Serial Nos. 1, 10, 11, 13, 25, 26,
and 27 of the Table below may also be re-delegated subject to the conditions
and restrictions started above, to any authority who has been declared as a
Controlling Officer for the purpose of counter-signing the travelling allowance
bills.
|
SN |
No. of Travelling Allowance rule |
Nature of powers |
Authority to which the power is delegated |
Extent of power delegated |
|
1 |
2 |
3 |
4 |
5 |
|
1. |
2.2 |
Power to direct
a Government employee to perform a journey in the interest of the public
service for any purpose not specified. |
1.Departments
of Government. |
Full powers in
respect of travelling allowance at tour rates. |
|
|
|
|
2.Heads of
departments. |
Full powers in
respect of travelling allowance at tour rates subject to the limitations of
the power to sanction absence from sphere of duty, contained in Serial No. 6
of rule 15.1in Volume (part I) of these rules. |
|
|
|
|
3.
Superintending Engineers. |
Full powers in
respect of Government employees under their control. |
|
|
|
|
4. Heads of
offices |
Full powers in
respect of Government employees whom they are competent to appointment to
appoint. |
|
|
|
|
5. Circle
Education Officers. |
Full powers in
individual cases in respect of travelling allowance at tour rates to
Government employees whose travelling allowance bills are counter-signed by
them, provided that absence is for reasons of a public nature which should of
a public nature which should be stated and does not exceed 14 days in each. |
|
|
|
|
5. Circle
Education Officers. |
Full powers in
individual cases in respect of travelling allowance at respect of travelling allowance
at tour rates to Government employees whose travelling allowance bills are
counter-signed by them, provided that the absence is for reasons of a public
nature which should be stated and does not exceed 14 days in each case. |
|
2. |
2.5 & 2.11 |
Powers to grant
a permanent travelling allowance or conveyance and horse allowances. |
1. Departments
Government. |
For temporary
posts which they are competent to create and provided that the allowances
granted are the same as are sanctioned for permanent posts of the same
description. |
|
|
|
|
2. Heads of
Departments and other subordinate authorities who have power to create posts. |
Ditto. |
|
|
|
|
3.
Superintending Engineers. |
For temporary posts
which they are competent to create and provided that the allowances granted
are the same as are sanctioned for permanent posts of the same description in
respect of Government employees under their control. |
|
3. |
2.9 (proviso 2) |
Power to allow
a Government employee to draw difference between double permanent travelling
allowance and mileage allowance. |
Departments of
Government and Heads of departments. |
Full powers. |
|
|
|
|
2. Honorable
Judges of the High Court. |
For government employees
whom they are competent to appoint and who are in grades not higher than
grade II. |
|
4. |
2.9 (proviso 3) |
Power to permit
a Government employees in receipt of permanent monthly travelling allowance to
draw in addition to permanent travelling allowance mileage by road or actual
expenses, whichever is less. |
1. Departments
of Government.. |
Full powers
provided the journey by road or rail is expressly authorities by the higher
administrative authority. |
|
|
|
|
2. Excises and
Taxation Commissioner. |
1. In the case
of Government employees in receipt of permanent monthly allowance to which
the condition of maintaining a horse is attached in respect of journey
performed urgently by an Excise and Taxation Inspector within his sphere of
duty in circumstances where it is not possible for him to use his horse. |
|
|
|
|
|
2. Also in
respect of journey performed urgently by an Excise and Taxation Inspector
outside his sphere of duty in case in which Deputy Commissioner of Excise and
Taxation certifies that such journey was necessary in the interest of Excise
work or Passengers and Goods Tax work. |
|
4.A |
2.9(proviso 3
and 4) |
Powers to permit
a Government employee in receipt of permanent monthly travelling allowance,
to draw in addition to permanent travelling allowance, mileage allowance by
rail/ road. |
Deputy
commissioners. |
Full powers in
the case of Revenue Assistants who are in receipt of permanent monthly
travelling allowance subject to the condition of maintain horses, provided
that the journeys by rail/road are expressly authorised by the Deputy
Commissioner. |
|
5. |
2.17 |
Power to
declare the grade in which a part-time or free paid Government employee shall
rank. |
Department of
Government. |
Full powers, as
regards grades not higher than grade II. |
|
6. |
2.19(b) |
Power to decide
the shortest of two or more routes. |
1. Departments
of Government. |
In the case of any
particular journey. |
|
|
|
|
2. Heads of
departments. |
In the case of
any particular journey. |
|
|
|
|
3.
Superintending Engineers. |
In the case of
any particular journey in respect of Government employees under their
control. |
|
7. |
2.20 |
Power to permit
mileage allowance to be calculated by a route other than the shortest or
cheapest. |
1. Departments
of Government. |
Full powers
provided that the selection of such routes was in the interest of Government
work. |
|
|
|
|
2. Heads of
departments |
Full powers
provided that the selection of such routes was in interest of Government work
within their sphere of duty. |
|
|
|
|
3.
Commissioners of Divisions. |
Full powers provided that the selection of
such routes was in the interest of Government work within their sphere of
duty in respect of Government employees under their control. |
|
8. |
Omitted. |
|
|
|
|
8-A |
2.24-D Note(7) |
Power to grant
T.A. without the production of actual car tickets, in cases in which the car
tickets have been lost/misplaced or have not been preserved. |
1. Department
of Government . |
Full powers,
provided they are satisfied that the journey was actually performed by car and that the fare claimed is in
accordance with the prevalent taxi rates. |
|
|
|
|
2. Heads of
Departments. |
|
|
9. |
2.26 |
Power to
declare a particular Government employee to be entitled to railway accommodation
of a higher class than prescribed for his grade. |
Departments of
Government. |
In the case of any particular journey. |
|
9-A |
2.31(ii) |
Department of
Government Power to certify that air travel is urgent and necessary in the public
interest |
. Department of
Government |
Full power for
the journey with in India |
|
10. |
2.35 |
Power to decide
whether a particular absence is absence on duty for the purpose of rule 2.35. |
1. Department
of Government. |
Full Powers. |
|
|
|
|
2. Heads of
Departments. |
Full powers in
individual cases only, provided that the absence is for reason of a public
nature which should be stated and that the period of absence does not exceed
14 days in each case. |
|
|
|
|
3. Superintending
Engineers. |
Full powers in
individual cases only provided that the absence is for reason of a public
nature which should be stated, and that the period of absence does not exceed
14 days in each case, in respect of Government employees under their control. |
|
11. |
2.37 |
Power to
restrict duration and frequency of tours. |
1. Heads of
Departments. |
Full powers. |
|
|
|
|
3. Divisional
Forest Officers.
|
|
|
|
|
|
4. Secretary, Regional
Transport Authority. |
Full powers in respect of Government
employees under control. |
|
12. |
2.39 |
Power to
prescribe the scale Government tents to be supplied. |
Departments of
Government. |
Full powers. |
|
13. |
2.42 (i) |
Power to grant
exemptions from the rule limiting the drawal of halting allowance for a halt
on tour to a period of 10days. |
of Government. |
By special
order in individual cases except in hill stations and provided that daily
allowance at full rates shall only be granted up to a limit of 30 days and at
half rates for any period beyond 30 days |
|
|
|
|
2. Hon’ble
judges of the High Court. |
|
|
|
|
|
3. Heads of
Departments. |
By special
order in individual cases up to a limit of 30 days except in hill stations |
|
|
|
|
4. Registrar,
Cooperative Societies. |
By special
order in individual cases except in hill stations and provided that daily
allowance at full rates shall only be granted up to a limit of 30 days and at
half rates for any period beyond 30 days not exceeding three months and
provided further that these powers shall only be exercised in repeat of
Educational Inspectors, Educational Assistants, camp Clerks and Peons of
Educational Inspectors making of Educational Inspectors making tours in
connection with the Sub-Inspectors ‘training classes. |
|
|
|
|
5.
Superintending Engineers. |
By special
order in individual cases of non-gazetted Government employees under their
control up to a limit of 15 days, except in hill stations. |
|
14. |
2.43 |
Power to permit
exchange of daily allowance for mileage allowance during the whole period of
a tour. |
Departments of
Government and Heads of Departments. |
By special
order in individual cases. |
|
15. |
2.47 |
Power to allow
the actual cost of maintaining a camp during a sudden journey away from it. |
1. Departments
of Government. |
Full powers. |
|
|
|
|
2. Heads of
Departments. |
By special
order in individual cases. |
|
16. |
2.48 |
Power to
prescribe the scale of equipment servants horses etc. |
1. Departments
of Government. |
Full powers. |
|
17. |
2.50. |
Power to permit a Govt, employee to draw the
actual cost of hiring a conveyance on a journey for which no travelling
allowance is admissible |
Departments of Government. |
In individual
cases only of non gazetted Government employees |
|
17-A |
2.50(a) |
Power to permit
drawl of actual cost of hiring a conveyance for local journeys to officers
who are provided with staff cars or who are entitled to use staff cars while
they travel by air or by rail between Chandigarh and Delhi or other places
connected by air or rail. |
Heads of
Departments |
Full powers
subject to the provisions of rule 2.31 of the said rules and such other
conditions as may be laid down by Government from time to time. |
|
18. |
2.50 |
Power to permit
recovery of the actual cost of maintaining camp equipage during a halt at or
near headquarters. |
1. Departments
of Government and Heads of Departments. |
By special
order in individual cases. |
|
|
|
|
2.
Superintending Engineers. |
For all
gazetted Government employees (permanent and temporary) under their control
and subordinates in Sub-Divisional charges. |
|
|
|
|
3. Executive
Engineers. |
For officers
subordinate to them except gazetted Government employees (permanent and temporary)
and subordinates in Sub-Divisional charge. |
|
18-A |
2.52 |
To permit a
Government employee or class of Government employees to recover the actual
cost of maintaining camp equipage during a halt at headquarters or within 8
kms. of headquarters or doing the interval between the Government employees
departure from or arrival at headquarters and that of his camp equipage.
|
Departments of
Government. |
Full powers
subject to the conditions laid down in clauses (a) to (f) of rule 2.52. |
|
18-B. |
Note below rule
2.59 (a)-1(ii) |
Power to grant
T.A. without the production of actual car tickets in cases in which the car
tickets have been lost/misplaced or have not been preserved. |
1. Departments
of Government 2. Heads of
Departments. |
Full powers
provided they are satisfied that the journey was actually performed by car
and that the fare claimed is in accordance with the prevalent taxi rates. |
|
19. |
2.59 (a)(iii) proviso 1 |
Power to fix
the maximum weight of personal effects lower than those prescribed by rule
for transportation at Government expense by a Government employee on
transfer. |
Heads of
departments. |
Full powers. |
|
20. |
2.59 (c) |
Powers to
prescribe the scale of tents to be carried at Government employee on
transfer. |
Heads of
Departments. |
Full powers. |
|
21. |
|
Omitted. |
|
|
|
22. |
2.72 |
Power to decide
in case of dispute or doubt what should be considered the place of duty for purposes
of rule 2.72. |
1. Departments
of Government. 2. Heads of
departments |
Full powers. Full powers in
the case of Government employees whom they can appoint. |
|
23. |
Proviso 2(i) to
rule 2.73 |
Power to disallow
travelling allowance for a journey to attend an obligatory examination if the
authority considers that the candidate has culpably neglected the duty of
preparing for it. |
Heads of
Departments. |
Full powers. |
|
23a. |
2.73(d) |
Power to allow
travelling allowance for a journey to attend an examination to a Government
employee who while travelling or during the examination, is on earned leave
not exceeding 120 days. |
1. Departments
of Government. |
Full powers
provided that- 1. Travelling allowance
shall not be drawn more than twice for any particular examination. 2. Travelling
allowance is not allowed to any candidate who has culpably neglected the duty
of appearing in an obligatory examination or does not display a reasonable
standard of proficiency in an examination. 3. The
examination is an obligatory Departmental examination. |
|
24. |
2.75 |
Power to
sanction travelling allowance to Government employees for journeys to attend
conference while on leave. |
Heads of
Departments. |
For journeys to
attend conference in the public interest the travelling allowance being
limited in amount to what would be admissible for a journey between the last
place at which the Government employee was on duty prior to proceeding on
leave and the place where the conference is held. |
|
25. |
2.75 |
Power to
sanction the grant of T. A. in cases where a suspended Government employee is
required by the suspending authority to make a journey for the purpose of
attending a Departmental inquiry (other than a public inquiry). |
1. Heads of
Departments. |
Full powers for
the grant of T.A at tour rates (without daily allowance) for halt from the
Government employee’s headquarters to the place where the departmental
inquiry is held or from the place at which he has been permitted to reside
during suspension to the place of inquiry, whichever is less. No T.A. will, however, be admissible if
the inquiry is held at the out-station at his own request. |
|
|
|
|
2. Heads of Departments. |
Full powers, as
above in respect of Government employees whom they or their subordinate
authorities can appoint. |
|
26. |
2.82 |
Power to
sanction travelling allowance to a Government employee compelled to answer criminal
or civil cases in certain circumstances. |
Departments of
Government and Heads of Departments. |
Full powers. |
|
27. |
2.84(b) |
Power to allow
the actual cost of a journey to appear before a medical board preliminary to
voluntary retirement on invalid pension. |
Departments of
Government, and Heads of Departments. |
Full powers. |
|
28. |
|
Omitted. |
|
|
|
29. |
|
Omitted. |
|
Full powers. Full powers,
provided that they may not declare a Government employee to be his own
Controlling Officer. Full powers provided
that a Head of Department may not declare a Government employee to be his own
Controlling Officer. Full powers. Subject to
delegation being made only to a Gazetted Officer who is immediately
subordinate to the controlling officer and is working in his own office. Full powers. Full powers
only in respect of officers subordinate to them. |
|
30. |
2.106(b) |
Power to grant
travelling allowance to military officers, attending darbars or levees. |
Departments of
Government. |
|
|
31. |
2.107 |
Power to
declare who shall be the Controlling Officer. |
1. Departments
of Government 2. Heads of
Departments. |
|
|
32. |
2.107 |
Power to permit
a controlling officer to delegate his duty of counter-signature. |
1. Departments
of Government. 2. Heads of
Departments. |
|
|
32. |
2.109(e) |
Power to make
rules for the guidance of Controlling Officer. |
1. Departments
of Government 2. Heads of
Department. |
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