Brief Note Regarding Important Matter in the Revenue Department

Note on important schemes/programmes/projects etc.

I COMPUTERIZATION OF LAND RECORD ON 100% CENTRAL ASSISTANCE PATTERN:

Two centrally sponsored schemes namely (i) Computerization of Land Records on 100% Central assistance pattern; and (ii) Strengthening of Revenue Administration & Updating of Land Records on 50:50 sharing basis are being implemented in this Department. The salient features of these schemes are as follows:

(i) Computerization of Land Records is one of the most important initiatives undertaken by the Revenue Department to facilitate the landowners of the State. A number of such initiatives have been taken in different States of the country and notable of these is the 'BHOOMI PROJECT' in Karnataka State.

Keeping in view the success of the Karnataka Bhoomi Project, the Government of India in the Ministry of Information of Technology had sanctioned two pilot projects relating to Computerization of Land Records and Computerization of Registration work. In meeting the target of Computerization of Land Records, a detailed plan for the State of Punjab has been prepared.

An exhaustive study has been undertaken of the Land Records processes and detailed deployment plan has been made in this project report.

In nutshell, the project report envisages integrated Computerization of Land Records which will cover the following: -

a) Record of Rights. b) Mutation Register.

c) Khasra Girdawari. d) Special Girdawari.

e) Fard Badar. f) Roznamcha Waqiati.

g) Field Map. h) Field Book,.

i) Shajra Nasab. j) Records in Sub -Registrar 's Office.

The Registration of Documents (ROD) through computerized system has been working in the State for quiet some time under the project called PRISM. The system is working with various shortcomings both in the software as well as from the security point of view.

It has now been decided to integrate the Computerization of Land Records project and Registration of Documents project into a single project called Integrated Land Management System project.

Furthermore, it has been decided that the LMS project shall be implemented under Public- Private Partnership Model so that the State Government is not burdened with funds, which can be provided by the private partner. Moreover, the private partner can best do certain areas of work like Data Digitization, Operation and Maintenance. The project breakup is given as follows:

DATA DIGITISATION Cost to be INCURRED BY THE PUNJAB GOVERNMENT.

The legacy land records to be digitized are as follows:

1. Jamabandi – The latest Jamabandi of the village has to be entered.

2. Mutation – The data entry for mutation register for the existing period i.e. all mutations carried out from previous Jamabandi and which are appearing in the remarks columns are required to be entered. Accordingly each village may have mutation records from one year to five year based on the Daur for the respective village.

3. Roznamcha Waqiati – The scope for data entry would include all entries, which are relevant and required to be recorded in the remarks column of the Jamabandi.

4. Khasra Girdawari – The Girdawari entries are to be entered for all seasons for Jamabandi period. The entries for number of seasons (in five years) that are required to be entered will vary from one season to ten seasons depending on the daur of Jamabandi. As it is envisaged that the first six columns of the Girdawari would be available from the Jamabandi entry, the data entry requirement will be limited to the crop, the cultivator and means of irrigation. It is also observed that usually there is only 20% change in the data for subsequent seasons with rest of the data remaining same.

5. Field Book – To enter the field book which gives details of dimensions of each Khasra of the village.

6. Cadastral Maps / Musavis – To digitize the cadastral maps per village.

The costs incurred in data entry and digitization of above records is as follows:

S.No.	Half Yearly Data Entry and Digitization	Unit Rate	Total Amount (in Rupees)
1	Jamabandi	Rs. 9.5 per Khewat	152,23,856
2	Mutation	Rs. 9.95 per Mutation	56,30,028
3	Rojnamcha	Rs. 0.80 per page	4,67,312
4	Girdawari	Rs. 2.10 per khasra	1,78,69,038
6	Musavi	Rs. 505per sheet	1,36,89,540
Total Data Digitization expenses			5,28,79,774

Capital Cost to be incurred by the Punjab Government

Equipments on Upfront Payment basis –

The equipments that are critical for the operations of the tehsil and sub-tehsil centers will be purchased by the government on upfront payment basis from the operator. The objective is to safeguard and minimize the time required to resume the operations of the center in case of exit by the operator. The equipments on upfront payment will include Routers, Switches and Tehsil Servers.

Equipments on Upfront Payment basis

Amount in INR
				2007-08
	Cost Description	Rate	Unit	Cost
	TEHSIL HARDWARE on Upfront payment
	- Router	21890	153	33,49,170
	- Switch	11100	11	1,22,100
	- Switch	2460	125	3,07,500
	- Tehsil Servers	191500	125	2,39,37,500
	- Tehsil Servers	216000	11	23,76,000
TOTAL COST				3,00,92,270

Site, Software Licenses, State Data Center Equipments

The Government proposes to set-up the Citizen Service Centers on private participation mode wherein the state would provide ready site and core application PRISM and Land Records Application, the software licenses for server operating systems, the database licenses and any other special software licenses required to operate the said application.

Software Licenses costs

S No	Item Description	Unit Price (INR)	Quantity	Total Cost (INR)
1	SQL Workgroup Server with 5 Clt. OLP (153*5 CAL-765)	22,460	153	34,36,380
2	SQL workgroup CAL	5,295	347	18,37,365
3	GIS users with 153 locations covering on average 5 users at each location 765 desktops	29,300/- per site covering 765 desktops	153	44,82,900
4	Third party component for land records and GIS	1	1	49,80,308
Total				1,47,36,953

State Data Centre level detailed component wise break-up

A	License Cost		Unit	Rate
1		Nos	1	29,41,824
2	SQL Enterprise Server OLP	Nos	1	2,74,160
3	GIS Web Module	Nos	1	19,26,096
	Sub Total			51,42,080
C) Civil Infrastructure Costs (for civil site preparation)
	Category for Tehsil/ Sub- Tehsil	No. of sites	Budget per tehsil/ sub- tehsil (INR)	Total Amount (INR)
	A Type	4	5,00,000	20,00,000
	B, C and D Category	82	4,00,000	3,28,00,000
	Total Cost			3,48,00,000

With the use of the above mentioned funds, 153 Fard kendras will be established in the Tehsils of the State to provide certified copies of the Revenue Records to the general public.

TRAINING OF THE REVENUE STAFF AND Establishment of Labs

(1) In order to make this Land Management System operational, there is a requirement of imparting computer training to complete revenue staff of the state. The details of revenue staff is as under:

1. Patwaris 4594

2. Kanungos 478

3. Circle Revenue Officers 225

4. District Revenue Officers 17

5. Miscellaneous staff 84

Total 5700

(2) Training of patwaris will be conducted in two parts. In part – I, Basic Training will consist of four weeks, which will be conducted at district level for complete revenue staff. This will cost approximately Rs. 45.60 Lacs

(3) Advance Application Training will be conducted at DLR office for the complete revenue staff. Since there is no proper hostel facility for patwaris in State Patwar

School at present to accommodate students coming from out stations hence there is a need for doing up of the proper hostel facilities. Apart from this, computer labs have to be established

a. Strengthening of State Patwar School

b. Setting up of two computer Labs

c. Retaining of training team.

d. Training of patwaris on application.

The details of cost incurred in training is as follows:

S. No.	ITEM DESCRIPTION	YEAR 2007-08
1.	Creation of two training Labs with furnishing and training equipments	19 Lacs
2	Purchase of PC’s , Setting up of two computer labs. With 60 pc’s and allied computer peripherals	32 Lacs
3	Basic computer training of revenue staff	45.60 Lacs
4	Advance Computer training of revenue staff	19.27 Lacs
5	Contingency expenditure	3 Lacs
6	Recurring expenditure on computer stationary and allied items	2.5 Lacs
	GRAND TOTAL	121.37 Lacs

Total Cost for Computerization of Land Records.

1. Total cost incurred in Data Entry and Digitisation 5,28,79,774

2. Equipments on UUP-Front payment basis 3,00,92,270

3. Software licenses cost for Tehsils/Sub-Tehsils 1,47,36,953

4. For State Data Centre 51,42,080

5. For Civil Infrastructure 3,48,00,000

6. For Training 1,21,37,000

Total cost for computerization of land records 14,97,88,077

(Say: Rs. 14.98 Crore)

(II) STRENGTHENING OF REVENUE ADMINISTRATION & UPDATING OF LAND RECORDS. (50:50 SHARING BASIS).

Objects of the Scheme:

With a view to assist States/UTs in the task of updating of land records, a centrally Sponsored Scheme for Strengthening of Revenue Administration and Updating of Land Records (SRA & ULR) was started in 1987. Under this Scheme, financial assistance is given for purchase of modern survey equipment like Global Positioning System (GPS), EDM, Total Stations, Theologies, Work Stations, Aerial Survey, Office equipment like photocopiers, laminating machines, binding machines and basic facilities to improve work efficiency of subordinate level staff of the revenue departments, construction of office-cum-residence of patwaries, construction/repair/renovation of Training Institutes and equipment for training, etc.

The following projects/works have been undertaken in the State of Punjab under this scheme:

FURNITURE FOR THE CENTRAL RECORD ROOM.

A seven stories Central Record Room building has been constructed in the office of the Director of Land Records, Punjab, Jalandhar. In two stories of this Central Record Room, the rehabilitation records brought from Pakistan is kept. Old Settlement Record and Consolidation Record lying in the various District Record Rooms/Tehsil Record Rooms is to be shifted in the remaining stories of this Cenral Recored Room. Under this scheme funds for the safe custody of this record are sought for purchase of steel racks, steel almirahas, writing tables and chairs etc.

CONSTRUCTION OF DISTRICT/TEHSIL RECORD ROOMS.

At present, there are 20 Districts and 76 Tehsil and 77 Sub-Tehsil offices in the State of Punjab. The revenue records of the districts and tehsils are kept in the District/Tehsil record rooms. Funds for the construction of such records record buildings are sought from GOI under this scheme.

FURNITURE FOR DISTRICT/ TEHSIL RECORD ROOMS.

As explained above that there are 20 Districts and 153 Tehsil/Sub-Tehsil offices in the State of Punjab. The revenue records of these districts are kept in the District Record Rooms. To meet out the expenditure on the purchase of furniture like steel racks, steel almirahs, writing tables and chairs for each District Record Room, funds are sought under this scheme.

FURNITURE FOR PATWARIS AND KANUNGOS.

Patwaris and Kanungos are the backbone of the Revenue Administration. They have to deal with the right holders directly. A Patwari and a Kanungo, required atleast three chairs, one writing table and one steel almirah. There are 461 Kanungos and

4594 Patwaris. So funds for purchase of furniture for the Patwaris and Kanungos are sought under the scheme of Strengthening of Revenue Administration and Updating of Land Records.

CLOTH BASTAS FOR RECORD ROOMS.

According to paragraph 19.13 of the Punjab Land Records Manual, the records of each village is required to be placed as can conveniently be kept together and required to bound in a cloth and to be arranged by tehsils, each tehsil having a diffrerent coloured cloth.

To keep the record intact and safe, the cloth bastas are required to be supplied to all the Land Records Offices in the State of Punjab for which funds are sought from the GOI under this scheme.

PHOTOSTAT MACHINES FOR DISTRICT AND TEHSIL RECORD ROOMS.

To dispose off the official work and issue Copies of various documents to the general public, Photostat machines are provided to the field offices. To meet out the requirements of the Government offices, funds under this scheme are sought from the GOI.

VACUUM CLEANERS FOR CENTRAL/ DISTRICT/ TEHSIL

RECORD ROOMS.

Funds for providing vacuum cleaners to all the District Record Rooms, Tehsil Record Rooms and the Director of Land Records for Rehabilitation Records are sought under this scheme.

SCANNING OF OLD LAND RECORDS DOCUMENTS.

Most of the land records in Punjab were created about 90 years ago. The settlement records were created, when the records of rights were given to the cultivators to boost the agriculture in the State. The land records (Jamabandi etc.) are updated after every 5 years. The process of computerization of updated Jamabandis has started and the related data is updated with the updating of Jamabandis. But the original Jamabandis and the registration deeds lying in the registration offices are also required to be preserved. These documents along-with other land records are kept in the record rooms at the district headquarters, where the volume of record is increasing. These records are required for past and future references. The Government of India sanctioned funds to the tune of Rs. 354.22 lacs for Scanning, Storage and Retreival of old revenue record for Jalandhar district as a Pilot Project. The work will be started shortly.

Objective:

The main objective of the scanning project is to scan the old revenue records and store the images on CD for reservation, electronic archival and future access.

The other objectives are :

· To have a true land authentic replicas of the original keeping in mind their reservation and legal requirements.

· To be able to search these documents fast.

· To be able to provide copies of these records to the public after retrieving them instantaneously.

· To be able to save real estate cost being spent to store these documents at the District record room.

· To preserve valuable revenue records.

· Life of paper document increases as they are not accessed and hence not touched by human hands.

2. CONSTRUCTION OF THREE BUILDINGS FOR THE RESIDENCES OF DLR/DDLR/PRINCIPAL STATE PATWAR SCHOOL, JALANDHAR.

The office of the Director of Land Records Punjab was established in the year, 1885. The Director of Land Records, Punjab is to aid the Deputy Commissioners and Commissioners in the maintenance of record of rights and to advise the Financial Commissioner Revenue on these matters. In fact, the Director of Land Records Punjab is very important functionary in the Department of Revenue. There is One Deputy Director of Land Records to assist the Director of Land Records in the day to day function. Besides this, the Patwar Training School is also functioning under the direct control of the Director of Land Records. The State Patwar School is headed by the Principal. But such an old and important office has not residential accommodation at least for their officers. So it is desirable that residential accommodation should be provided to the DLR/DDLR/Principal. A sufficient land is available in the premises of the office of the DLR for the purpose. So funds are sought from GOI for this work under this scheme

3. PROPOSALS OF REVENUE DEPARTMENT: CONSTRUCTION OF ADMINISTRATIVE COMPLEXES

The Department of Revenue has been entrusted with an urgent task of construction of new administrative complexes at District and Tehsil level with sole motive of providing congenial atmosphere in providing Quality services to the public. Construction of administrative complexes done under a plan scheme P.W.3.1 (a) by the Public Works Department and any budget provision is made by the finance Department With the consent of the Planning Department. Under this Scheme, a budget provision of Rs.822/- lacs was made for the year 2006-07 which was later on reduced to Rs. 100/- lacs only by the Planning Department. These funds ( Rs. 100/- lacs) were released by the Finance Department.

During the Annual Plan 2007-08, there is a requirement of funds amounting to Rs. 1174.01 lacs. This requirement is meant for the starting/completion of the following works:-

New Works

1.	DAC Barnala
2.	DAC Tarn Taran
3.	Tehsil Complex Chamkaur Sahib
4.	Tehsil Complex Patran
5.	Tehsil Complex Tappa.

Total: -Rs.550/-lacs.

Works to be completed.

1.	Construction of Tehsil Complex at Moonak
2.	Construction of Adminstrative Block in DAC at Sangrur
3.	Provision of State Services in DAC Sangrur
4.	Construction of Tehsil Complex at Jaitu.
5.	Construction of Tehsil Complex at Nihal Singh wala.
6.	Providing PHA in Tehsil Complex at Nihal Singh Wala.
7.	Construction of Tehsil Complex at Mukerian
8.	Construction of Tehsil Complex at Nangal District Ropar.
9.	Construction of Tehsil Complex at Khamano, Distt Fateh Garh Sahib.
10.	Construction of Tehsil Complex at Mansa.
11.	Construction of DC residence, Mansa
12.	Construction of Tehsil Complex at SardulGarh.
13.	Estate Services at Tehsil Complex Sardulgarh.

Total Rs. 624.01 lacs.

. During the 11^th Five Year Plan 2007-12 an amount of Rs. 3000/- lacs is required for this purpose as projected by P.W.D. Department.

Apart from this, a new Division with its Headquarters at Roopnagar consisting of Roopnagar, S.A.S. Nagar, Fatehgarh Sahib of existing Patiala Division and Nawanshahar of existing Jalandhar Division is being created. Similarly, two sub-tehsils namely Lehra & Dharamkot are being upgraded as Sub-Division/Tehsils.

STAMP DUTY AND REGISTRATION FEE

Regarding the collection of Stamp duty and Registration Fee, the Budget Estimates were fixed at Rs.1700.00 crore on account of revenue from registration fee and stamp duty during the year 2006-07. This target was revised to Rs.2000/- crores as per the proposal of the revenue department keeping in view the trend of the income from this source. The Department has exceeded this target by approximately Rs. 28.00 crore. Thus the performance of the department has been quite commendable.

RELIEF AND RESETTLEMENT

In the Revenue Department, riots affected families’ cases are considered and they are compensated as subsistence allowance; @ Rs.2500/- per month, for girl’s marriage, Rs.25,000/-, job to one member of the affected family, free education up to B.A.and Rs.300 for school going kids and Rs.500 for college going per month., 2% seats are reserved in Technical Education Institutions, 5% reservation of Punjab Urban Development Authority’s houses are allotted. Subsistence Allowance to 7300 families has been given to date. For the marriage of about 30 girls, grants are given every year. 4473 jobs had been given to the members of the affected families.

Apart from the above, victim of 1984 riots, Rehabilitation grant of Rs. 2 lakh had been given to 11873 affected families and 327 families migrated from Jammu & Kashmir to Punjab had been given @ Rs.2000/- per month per family in lieu of ration money.

RELIEF TO COVER NATURAL CALAMITIES

Revenue Department is also looking after the work of providing Relief under Calamity Relief Fund Scheme of Govt. of India to affected persons covering 11 categories of Natural Calamities namely Cyclones, Drought, Earthquakes, Fire, Floods, Tsunami, Landslides, Avalanches, Cloud burst, Hailstorm and Pest Attack etc.

2. Earlier, the Government was working on a relief oriented policy according to which after occurrence of any type of natural calamity cases were to be initiated for providing relief to affected persons. But now the department is adopting a proactive approach aimed at prevention, preparedness, Response and mitigation of natural calamities. Every possible effort is being made to mitigate the sufferings of the people.

3. As suggested by the Government of India, Ministry of Home Affairs, Govt. of Punjab created a new Department of Disaster Management in the Revenue Department. Therefore, the Department o Relief & Resettlement and Department of Revenue & Rehabilitation were clubbed together and renamed as Department of Revenue, Rehabilitation and Disaster Management vide Government Notification dated 23.11.2004.

4. A Disaster Management Act, 2005 had been enacted by Govt. of India vide their Notification dated 26.112.2005. To give effect to the relevant provisions of the said Act a Punjab Disaster Management Authority, State executive Committee at State level and District Disaster Management Authorities at District levels have already been constituted. Necessary training is being imparted the dealing officers/officials in all the districts to handle the disasters in an effective manner.

5. Besides this, the farmers of border districts of Amirtsar Tarn-Taran, Ferozepur and Gurdaspur whose land remained under the occupation of the military during ‘OPERATION PARAKARAM’ are being compensated. The kins of deceased persons who are victims of land mines and also injured persons due to mine blasts were/are also compensated suitably according to Government Policy.

6. In all under mentioned amount has been incurred for disbursement of relief to the affected persons during the last five years out of Calamity Relief Fund including amount incurred in the current financial year to date: -

SR.No. Year Amount incurred (in Rs,)

1. 2002-03 5,52,44,321

2. 2003-04 68,27,271

3. 2004-05 16,13,46,126

4. 2005-06 22,68,92,775

5. 2006-07 7,17,81,923

6. 2007-08 76,01,36,447 Till date an amount of

------------------------ 38,46,22,542 has been disbursed.

Total-- 128,22,28,863

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5.	gfNnkbk	gfNnkbk	d{XB ;kXk
		BkGk	Gkd;'A
		okig[ok	xB"o
		;wkDk	F
		gksVK	F
6.	poBkbk	poBkbk	XB"bk
		sgk	Gd"V
7.	o{gBro	o{gBro	F
		nkBzdgo ;kfjp	B{og[o p/dh
		uwe"o ;kfjp	w'fozvk
		Bzrb	F
8.	cohde'N	cohde'N	;kfde
			e'Neg{ok
		i?s'A	F
9.	pfmzvk	pfmzvk	;zrs
			BEkDk
		okwg[okc{b	Grsk GkJh ek
		Sbtzvh ;kp'	w"V
10.	wkB;k	wkB;k	Ghyh
		p[Ybkvk	po/Nk
		;od{brVQ	M{Bho
11.	fco'ig[o	fco'ig[o	sbtzvh GkJh
			wwd'N
		ihok	wZE{
		ibkbkpkd	r[o{jo;jkJ/
		ckfibek	noBhtkbk ô/y ;[GkB
		np'jo	;hs' r[B'
			y{jhnK ;otko
12.	w[es;o	w[es;o	pohtkbk
			bZy/tkbh
		wb'N	bzph
		frdVQpkjk	d'dk
13.	w'rk	w'rk	Xowe'N
		pkxk g[okDk	F
		fBjkbf;zx tkbk	pZXBh ebK
14.	ibzXo	ibzXoF1	nkdwg[o
		ibzXoF2	G'rg[o
			eoskog[o
		Be'do	F
		ôkje'N	F
		fcb"o	B{owfjb
			r'okfJnk
15.	nzfwqs;o	nzfwqs;oF1	wihmk
		nzfwqs;oF2	nNkoh
		pkpk pekbk	sof;Zek
		niBkbk	b'g'e/
			okwdk;
16.	soBFskoB	soBFskoB	Mpkb
			u'jbk ;kfjp
		gZNh	y/weoB
			fGZyhftzv
		yv{o ;kfjp	r'fJzdtkb ;kfjp
17.	eg{oEbk	eg{oEbk	fYbtK
		crtkVk	F
		;[bskBg[o b'Xh	F
		G[bZE	F
18.	j[fônkog[o	j[fônkog[o	G{zrk
		d;{jk	NKvk
			rVQdhtkbk
		w[e/ohnK	sbtkVk
		rVQôzeo	wkfjbg[o
19.	BtKFôfjo	BtKFôfjo	pzrk
		pbku"o	F
20.	r[odk;g[o	r[odk;g[o	ekjB{ztkB

			dhBkBro
			B"ôfjok wZMk f;zx
			Xkohtkb
		pNkbk	;qh jor'fpzdg[o
			ekdhnK
			csfjrVQ u{VhnK
		XkoebK	F
		v/ok pkpk BkBe	F
		gmkNe'N	Bo'N i?wb f;zx
			pfwnkb

1H wzvbK dh e[Zb frDsh 4

2H fifbnK dh frDsh 20

3H ;pFvthiBK$sfj;hbK dh frDsh 76

4H ;pFsfj;hbK dh frDsh 77

Plan scheme P.W.3.1(a)- Construction of Administration Complexes.

New Works

1.	DAC Barnala
2.	DAC Tarn Taran
3.	Tehsil Complex Chamkaur Sahib
4.	Tehsil Complex Patran
5.	Tehsil Complex Tappa.

Total :- Rs.550/- lacs.

Works to be completed.

1.	Consnt. of Tehsil Complex at Moonak
	Consnt. of Admin. Block in DAC at Sangrur
	Provision of State Services in DAC Sangrur
	Consnt. of Tehsil complex at Jaitu
	Consnt. of Tehsil Complex at Nihal Singh Wala
	Providing PHA in Tehsil Complex
	Consnt. of Tehsil Complex at Mukerian.
	Consnt. of Tehsil Complex at Nangal Distt. Ropar
	Consnt. of Tehsil Complex at Khamano Distt. Fatehgarh Sahib.
	Consnt. of Distt. Admn. Complex at Mansa
	Consnt. of DC residence Mansa
	Consnt. of Tehsil Complex Sardulgarh.
	Estate services at Tehsil Complex Sardulgarh.

Total Rs. 624.01 lacs.

3. During the 11^th Five Year Plan 2007-12, an amount of Rs. 3000/- lacs is required for this purpose as projected by P.W.D. Department.